Secretary SEA Clerk (Full-time)

District School Board of Niagara; St. Catharines; On-site; CAD 33,000 - 39,000; Full time

Job summary

District School Board of Niagara seeks a meticulous SEA Clerk to support Special Education Support Services. The role involves clerical tasks, SEA data entry, and equipment coordination to ensure timely service delivery for students.

Reporting to the Special Education Supervisor, the successful candidate will maintain SEA records, collaborate with schools, and provide exceptional customer service. Strong attention to detail and proficiency with SEA tools are essential.

Qualifications

• Grade 12 education; one-year College diploma in Office Administration preferred.
• Ten months clerical/secretarial experience in a school/DSBN setting within the past two years.
• Knowledge of SEA Guidelines and related processes.

Responsibilities

• Prepare, process, and enter SEA claim data using SEAit software.
• Coordinate SEA-funded equipment procurement via Sparkrock and track related PO/invoice docs.
• Maintain SEA equipment records using SEAit and Board-approved software.
• Collaborate with Vendor of Record, schools, and staff to catalog and provide SEA equipment.
• Assist with daily operations, assign assistive technology to students, and coordinate shipments.
• Coordinate with schools, vendors, and other boards for SEA equipment transfers and documentation.
• Provide customer service via in-person, phone, and email support.
• Data entry, scheduling, communication, and record-keeping using MS Word/Excel/Outlook/SharePoint/Aspen/Adobe.
• Perform other duties as assigned by Supervisor.

Skills

Clerical experience

Education

Grade 12 education

Office Administration diploma

Tools

SEAit

Sparkrock

Microsoft Word

Excel

Outlook

SharePoint

Aspen

Sparkrock (Documentation)

Adobe

Job description

Secretary III – SEA Clerk

Position: One (1) Permanent Position – Secretary III SEA Clerk

The DSBN is a supportive, innovative community that works towards doing what’s best for kids, and helps every student achieve success. Whether you’re in the classroom, on the playing fields, in the office or in the cafeteria, we know it’s the dedicated staff who bring our mission to life – you are what creates a child’s school experience, and contribute to students reaching their full potential.

District School Board of Niagara

We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.

Location

Special Education Support Services

Rate of Pay

$25.38 - $27.58 per hour

Schedule

35 hours per week - 10 Month Position

Position Summary

The Special Education Support Services Team is seeking an enthusiastic and detail-oriented individual for the position of SEA Clerk. Reporting to the Special Education Supervisor, this role involves a wide variety of clerical and administrative duties to support the day-to-day operations of SEA (Special Equipment Amount) processes, ensuring timely service delivery, communicating with other DSBN departments, and accurately maintaining the SEA database system. The successful applicant will be detail oriented and show proficiency in providing exceptional customer service.

Typical duties will include, but are not limited to the following:

• Prepare, process, and enter SEA claim data using SEAit software.
• Coordinate the procurement of SEA-funded equipment through Sparkrock, including the tracking and reconciliation of purchase orders, invoices, and related documentation.
• Maintain accurate records of SEA equipment requests, approvals, assignments, deliveries, transfers, and inventory using SEAit and other Board-approved software applications.
• Work collaboratively with the Vendor of Record, schools, and internal staff to ensure SEA equipment is accurately catalogued, maintained, and available to support student needs.
• Assist with daily operations, including assigning assistive technology (AT) devices to students, preparing equipment and peripherals for shipment, and coordinating deliveries through the Board courier system.
• Coordinate with schools, vendors, internal departments, and other school boards to facilitate the timely provision, transfer, tracking, and documentation of SEA-funded equipment.
• Provide exceptional customer service and support to schools and staff through in-person, telephone, and email communication.
• Perform accurate data entry, scheduling, communication, and record-keeping using Microsoft Word, Excel, Outlook, SharePoint, Aspen, Sparkrock, Adobe, and other Board-approved software applications.
• Perform other related duties as assigned by the Supervisor.

Qualifications

• Applicants must have Grade 12 education (a minimum one-year College diploma in Office Administration is preferred), including or supplemented by courses.
• Applicants must have the equivalent of ten (10) working months of clerical/secretarial experience in a school or DSBN clerical setting within the past two (2) years, which demonstrates proficiency in the functions described above.
• Working understanding of the Ministry of Education Special Equipment Amount (SEA) Guidelines.

Conditions Of Employment

• Agreement to comply with the Board’s policies, procedures and code of conduct;
• Complete an annual offence declaration process.

The District School Board of Niagara is committed to equity and inclusion in the recruitment and hiring of its employees, who reflect the diversity of our community and students we serve. We encourage and welcome submissions from candidates from diverse backgrounds to build a supportive and inclusive workplace.

DSBN welcomes applications from: Indigenous peoples, members of visible minorities, women, persons with visible and non-visible disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The DSBN is committed to Achieving Success Together and recognizes that increasing the diversity of its workforce supports this objective.

DSBN will make interview and employment accommodations during the selection process, based on any of the human rights protected grounds. Please notify us in advance and we will work with you to meet your needs. Applicants are thanked for making known their interest in working for the District School Board of Niagara. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Reason for posting

New position.

Additional Information

In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, this is to advise that the information you provide on this form is collected under legal authority of the Education Act, and will be used as necessary for the recruitment, selection and employment purposes of the Board.

The DSBN is committed to equity for all students and staff, and to deliver quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

Personal information on this form is collected, used and disclosed in accordance with the Education Act, R.S.O. 1990, c.E.2, as amended, and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any similar or related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carleton Street, St. Catharines, ON L2R 7P4 905-641-1550.

DSBN does not utilize Artificial Intelligence (AI) in the screening, assessment, or selection of applicants.

Land Acknowledgement

The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.