Secretary - Pathology FTC 2026-6993

Cambridge Memorial Hospital; Cambridge; On-site; CAD 37,000 - 40,000; Full time

Benefits offered by this job

HOOPP

Group Benefits – Health & Dental

Employee & Family Assistance Program

Education Grant & Career Development

Wellness & Wellbeing Program

Diversity, Equity & Inclusion Initi

Job summary

Cambridge Memorial Hospital (CMH) is seeking a skilled Secretary-Pathology to transcribe surgical pathology, autopsy and biopsy dictations. You will prepare blocks, slides, and manage referrals, filing, and invoicing while maintaining accuracy and timely turnaround.

You will work in a fast-paced lab setting, using Editscript/Dictation with Meditech and MS Office. Strong pathology terminology, 65 wpm, and reliability are essential for success in this role.

Qualifications

• Successful completion of College in Medical Office Admin or equivalent required.
• Completion of Medical Terminology course required.
• Minimum 3-5 years recent medical transcription experience required, particularly in pathology/laboratory.
• Medical transcription experience for Surgical and medico-legal Autopsies required.
• Editscrip transcription software/dictation experience preferred.
• Meditech experience preferred.
• Proficiency in pathology terminology essential.
• Ability to meet or exceed 60 minutes/day of transcribed work with over 80% accuracy required.
• Competency in Fluency Voice Recognition Dictation system required.
• Excellent organizational skills.
• Knowledge of MS Office, in particular MS Word required.
• Excellent communication skills (proficiency in English writing and grammar) required.
• Excellent interpersonal skills.
• Typing speed of 65wpm and evidence of a high standard of accuracy.
• Demonstrated ability to attend work on a regular basis is required.

Responsibilities

• Transcribe surgical pathology reports, autopsy and biopsy dictation.
• Prepare blocks and slides for consult and arrange the sendout and receipt of issued specimens.
• Synoptic reporting to Cancer Care Ontario, preparing and updating Pathology Office procedure manual.
• Registration and accessioning of referred-in specimens, medical correspondence for pathology service, invoicing, reception/telephone and other clerical duties as assigned, including record keeping.
• Meet turnaround times with high productivity and accuracy.
• Communicate with pathologists regularly using pathology & histology terminology.
• Perform additional administrative duties as required.

Skills

Medical Office Admin

Medical Terminology

Medical Transcription

Surgical Autopsies

Editscript

Meditech

Pathology Terminology

Typing 65 wpm

MS Word

English Writing

Education

Medical Office Admin certificate

Medical Terminology course

Tools

Editscript

Meditech

Job description

Overview

Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together.

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group Benefits, including Health & Dental, for full time employees
• Employee & Family Assistance Program
• Career Development & Education Grant
• Wellness & Wellbeing Program
• Diversity, Equity & Inclusion Initiatives

Come be part of our vision as CMH leads in innovation and compassion! To learn more about CMH, please visit our website at www.cmh.org.

Job Description

Salary

$27.386 - $29.691

Schedule

Days, Monday - Friday

Shift

8 hrs

Full-time contract expected to end June 2028

Responsible to transcribe surgical pathology reports, autopsy and biopsy dictation. Prepares blocks and slides for consult and arranges the sendout and receipt of issued specimens. Additional responsibilities include Synoptic reporting to Cancer Care Ontario, preparing and updating Pathology Office procedure manual, registration and accessioning of referred-in specimens, medical correspondence for pathology service, invoicing, reception/telephone and other clerical duties as assigned, including record keeping.

The successful incumbent must be able to manage a fast pace and high volume workload. Meeting expected turnaround times are crucial while productivity and accuracy standards are maintained. Must be experienced with laboratory and pathology terminology and able to communicate with pathologists regularly have a clear understanding of and using pathology & histology-specific terminology. The Secretary-Pathology must also be able to perform additional administrative duties as required.

The physical demands of the role may include but is not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

Posted hours do not constitute a guarantee that shifts will not be subject to change.

Skills and Qualifications:

• Successful completion of College in Medical Office Admin or equivalent required
• Completion of Medical Terminology course required
• Minimum 3-5 years recent medical transcription experience required, particularly in pathology/laboratory
• Medical transcription experience for Surgical and medico-legal Autopsies required
• Editscrip transription software/dictation experience preferred
• Meditech experience preferred
• Proficiency in pathology terminology essential
• Ability to meet or exceed 60 minutes/day of transcribed work with over 80% accuracy required
• Competency in Fluency Voice Recognition Dictation system required
• Excellent organizational skills
• Knowledge of MS Office, in particular MS Word required
• Excellent communication skills (proficiency in English writing and grammar) required
• Excellent interpersonal skills
• Typing speed of 65wpm and evidence of a high standard of accuracy
• Demonstrated ability to attend work on a regular basis is required

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH.

CMH Inclusion Statement

At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton.

We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging. We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind.

We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability. We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Melissa Duguid, Director of Human Resources

We thank all those who apply, however only those selected for an interview will be contacted.

Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education and experience. CMH’s AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s commitment to Equity, Diversity and Inclusion, ensuring the best talent is selected while adhering to its core values.

Union

SEIU Clerical - Full Time