ScotiaMcLeod Administrative Associate - Rosedale

Scotiabank; Toronto; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Pension plan

Employee share ownership plan

Employee banking rates

Scotia Academy learning

Job summary

ScotiaMcLeod, a Scotia Wealth Management firm, is seeking an Administrative Associate to support Wealth Advisors by delivering high‑quality client service and efficient day‑to‑day administration.

You will assist with portfolio reviews, client inquiries, and trades under advisor direction, while coordinating materials and events to identify opportunities for assets and revenue growth. A collaborative, client‑focused environment awaits.

Qualifications

• Experience in the securities industry.
• Approval as an Investment Representative (IR) with the Canadian Investment Regulatory Organization (CIRO).
• Excellent verbal and written communication.
• Strong organizational skills.
• Ability to take initiative, work independently and meet deadlines.
• Meticulous attention to detail and excellent time management.
• Exceptional client service skills, providing a professional and respectful experience.

Responsibilities

• Ensure effective client administration and manage all admin processes and escalations.
• Demonstrate high levels of client service to deepen relationships and support portfolio reviews.
• Enter client trades as directed by the client or Advisor and respond to inquiries promptly.
• Provide marketing assistance by coordinating materials, events and seminars to identify opportunities to increase assets or revenue.
• Support growth by managing tracking reports for Wealth Advisor to review targets, recommendations and plans.
• Build cross‑department collaboration and share knowledge to improve service.

Skills

Securities industry experience

CIRO investment approval

Verbal and written communication

Organizational skills

Initiative and independence

Attention to detail and time mgmt

Client service excellence

Job description

Requisition ID: 273426

ScotiaMcLeod, a cornerstone of Scotia Wealth Management®, is a full-service wealth management firm with a proud history dating back to 1921. Known for service excellence, trusted advice, and a collaborative culture, we’re committed to helping clients grow and protect their wealth by understanding their complete financial picture—life, family, business, and future. Our signature Enriched Thinking® approach brings together investment, wealth planning, and advisory specialists to deliver truly personalized solutions. You’ll be supported by an innovative, team-based environment that values integrity, client focus, and continuous growth.

At ScotiaMcLeod, you’re not just building a career—you’re joining a firm where ideas spark, collaboration thrives, and you’re empowered to reach your full potential while making a real impact in your clients' lives.

BRIEF INTRODUCTION

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service to deepen relationships;
  • by supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • by responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events and seminars to increase/identify opportunities to increase assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisor to review targets, recommendations, and financial plans/concepts
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS

We would love to work with you if you have:

• Experience in the securities industry
• Approval as an Investment Representative (IR) with the Canadian Investment Regulatory Organization (CIRO)
• Excellent verbal and written communication
• Strong organizational skills
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills, providing a professional and respectful experience

WHAT’S IN IT FOR YOU

• Competitive Compensation and Benefits package including annual incentive plans, time off entitlements, Pension Plan, Employee Share Ownership Plan and favourable employee rates for employee banking
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success.
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.