School Secretary, Qiqirtaq High School

Government of Nunavut; Gjoa Haven; On-site; CAD 42,000 - 56,000; Full time

Job summary

Government of Nunavut seeks a School Secretary to act as the liaison between the school and the community and to support coordination with school operations. The role includes acting as receptionist and first point of contact, with emphasis on clear communication in English and Inuktut.

The incumbent will maintain records, assist the principal with administrative tasks, and ensure data integrity in Oracle Cloud Fusion.

Qualifications

• English language fluency (written & oral) and Inuktut language ability.
• Completion of Office Procedures course at NAC or Grade 12 equivalent with related experience.

Responsibilities

• Serve as front-desk receptionist and first point of contact for the school and community.
• Interpret/translate at meetings between parents and teachers and translate letters/materials.

Skills

Communication in English

Inuktut language skills

Interpreting & translating

Education

Office Procedures course (NAC)

Grade 12 or equivalent

Job description

Thank you for contacting the Government of Nunavut. Please do not send sensitive or personal information, including (but not limited to): social insurance numbers, birthdates, information of other people, or health information. Please only send a brief description of your issue or concern and how we can contact you. We will make sure the correct person contacts you if they need more information or if they can answer your question or concern.

This employment opportunity is restricted Nunavut Inuit residents of Gjoa Haven only.

An eligibility list may be created to fill future vacancies.

Reporting to the Principal, the School Secretary is responsible for being a liaison between the school and the community and for supporting coordination with the school and regional school operations office.

The School Secretary acts as a receptionist at the front office area of the school and is first point of contact between the school and the community, and is, in large part, responsible for creating a friendly and welcoming environment, therefore the incumbent must have the ability to communicate effectively in English (written & oral) & Inuktut.

This position is expected to maintain all record keeping for the school and assist with the administrative duties of the principal when necessary. This position is of critical importance to the overall functioning of the school.

Main Responsibilities For The Staffing Officer Include

• The School Secretary answers the telephone
• Interprets/translates at meetings between parents and teachers
• Translates letters and other school materials
• Entering, verifying and completing full requisition activity into Oracle Cloud Fusion to ensure timely data integrity
• Performs general office duties including typing, filing, record keeping and other duties under the direction of the principal

The knowledge, skills, and abilities required for the School Secretary position are typically acquired through the completion of the Office Procedures course at NAC or completion of Grade 12 as an equivalent, and at least two (2) years related work experience.

This is a Highly Sensitive Position and a satisfactory Criminal Record Check, along with a clear Vulnerable Sector Check is required.

The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset. Knowledge of Inuit communities, culture, land,Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.

Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.

The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.