School Office Administrative Assistant

Fleming College; Peterborough; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading educational institution in Ontario seeks an Administrative Coordinator to provide organizational support and assist in various administrative activities. Candidates should have a two-year diploma in Business Administration and at least three years of relevant work experience. Strong organizational and communication skills are essential. This position requires on-site work 100% of the time and offers opportunities for job growth within a supportive environment.

Benefits

CAAT Pension Plan

Commitment to diversity and inclusion

Professional development opportunities

Qualifications

• Minimum of three years of relevant work experience.
• Ability to maintain confidentiality and trust.
• Experience in a fast-paced office environment.

Responsibilities

• Provides organizational administrative support for the School.
• Coordinates Program Advisory Committee meetings and School meetings.
• Acts as liaison to various college departments.

Skills

Organizational skills

Customer service

Communication skills

Experience with Windows-based software

Project management

Event management

Education

Two-year diploma in Business Administration or related field

Tools

GoogleDocs

OneDrive

SharePoint

Teams

Job description

What Are We About?

Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north‑east of Toronto. The College’s 6,800 full‑time and 10,000 part‑time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full‑time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.

We are also extremely proud of our more than 85,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.

What This Position is About:

Provides organizational administrative support and assistance for the School, School leadership team and affiliated organizations.

Liaises with a wide variety of people including students, faculty, staff, administrators and external stakeholders supporting activities related to planning, organizing and coordinating all Program Advisory Committee (PAC) meetings, annual School Academic Awards, Purchasing and Asset Inventory Management, Academic Appeals, and School meetings.

Acts as liaison to various college departments (i.e. Purchasing / Finance / Advancement & Alumni / Student Administrative Council etc.) on behalf of the School and affiliated organizations.

Provides customer services to staff & faculty and students in the School as well as external stakeholders and & or affiliated organizations. Provides desktop and system functionality training and coaching for all School staff & faculty. Maintains the School’s Affinity website.

Work Schedules:

This position has been designated as on‑campus and is expected on‑site 100% of the time.

Temporary term to September 2025 with possibility of extension.

For More Information:

For a complete job description, please refer to the document found here :

Explore what Fleming College has to offer and the beautiful communities we are surrounded by. Check out .

What We Are Looking For:

Completion of a two‑year diploma in Business Administration, Office Administration or a related field of study along with a minimum of three (3) years of work experience:

• Relevant experience working independently in a fast‑paced deadline‑driven office services environment, prioritizing, organizing and problem‑solving own work amidst multiple and competing priorities.
• Experience using a variety of Windows‑based software including spreadsheets, database, word processing, GoogleDocs, OneDrive, WebEx and Internet browsing applications and administrative applications including electronic calendaring, email, e‑procurement surveying tools, and document sharing, SharePoint, Teams.
• Experience proactively planning activities several months in advance.
• Experience providing front‑line customer service and administrative support in an automated office services environment and working independently as an effective team member.
• Demonstrated ability to use discretion and maintain confidentiality and trust when dealing with sensitive and confidential information. Experience working with the Privacy legislation.
• Experience with project management and event management.
• Strong communication (written and verbal) skills and experience dealing with multiple stakeholders.
• Significant experience accurately taking meeting minutes and converting them to professional business format.

CAAT Pension Plan:

We want to help our employees build a secure future for themselves and their loved ones. As an employee, you have access to a defined benefit pension through the CAAT Pension Plan that provides you with a predictable lifetime retirement income, survivor benefits, early retirement options without the stress of managing it yourself and making investment decisions. Explore a career choice with a pension at .

How To Apply:

Internal Candidates: apply through by visiting the Career Opportunities page.

External candidate: apply by visiting the .

Equity, Diversity & Inclusion and Accessibility:

Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. Our mandate is to challenge societal inequities to achieve a cultural climate of inclusion, belonging and psychological safety. We are committed to being a welcoming place for all, where the needs of our diverse populations are met, and varying perspectives enrich our communities.

We welcome those who would contribute to the further diversification of our community including, but not limited to, women, racialised persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

The College provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process should inform our Human Resources staff what support(s) you may require to ensure your equal participation.

Further information regarding.