Scheduling Coordinator - Casual

Extendicare; Kitchener; On-site; CAD 27,552,000 - 38,573,000; Part time

Benefits offered by this job

Celebration and Recognition programs

Comprehensive health and dentalbenefit

Education allowance for employees and/

Employee Assistance Program

Employee perks and exclusive offers

Job summary

ParaMed is seeking a Casual Assignment Coordinator to act as the primary contact for clients and field staff, matching clients with care to suitable staff. Availability is Monday–Friday with every other weekend, 8-hour shifts between 6am and 10pm, and a minimum of 16 hours biweekly with potential for more.

The role emphasizes strong customer service, scheduling expertise, and compassionate patient interaction within a supportive team environment.

Qualifications

• One year administrative or office experience is an asset.
• Scheduling experience is an asset.
• Healthcare background is strongly desired.
• Strong computer skills.
• Superior customer service skills.
• Ability to communicate effectively both orally and in writing.
• Compassion and empathy when interacting with patients and their families.

Responsibilities

• Assign appropriate staff to patients based on factors including times suggested by patients, staff availability and relevant skill sets
• Build a care schedule for patients
• Enter and update employee and patient data within computerized system
• Respond professionally and courteously to calls and electronic communication from funders, staff, patients, and families
• Document and appropriately report all staff and patient interactions

Skills

Administrative experience

Scheduling

Healthcare background

Computer skills

Customer service

Communication skills

Empathy

Job description

Job Description

As a Casual Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to appropriate field staff.This position will require availability from Monday to Friday with every other weekend. This would be 8 hour shifts between 6am-10pm. Minimum 16 hours biweekly with possibility of more.

Why you'll love working here:

• Celebration and Recognition programs

• Comprehensive health and dental benefit plans

• Education allowance for employees and family

• Employee Assistance Program

• Employee perks and exclusive offers

What you'll do:

• Assign appropriate staff to patients based on a variety of factors including times suggested by patients, staff availability and relevant skill sets

• Build a care schedule for patients

• Enter and update employee and patient data within computerized system

• Respond professionally and courteously to calls and electronic communication from funders, staff, patients, and families

• Document and appropriately report all staff and patient interactions

What you bring:

• One year administrative or office experience is an asset

• Scheduling experience is an asset

• Healthcare background is strongly desired

• Strong computer skills

• Superior Customer service skills

• Ability to effectively communicate both orally and written

• Compassion and empathy when interacting with patients and their families

Time Type

Part time

Compensation Details

Compensation will be discussed during the recruiting process.

ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needsincluding high-quality nursing, therapeutic, personalsupportand home support.We workhand-in-handwith health system partners to deliver personalized and coordinated care, support independentlivingand relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.