Scheduling and Attendance Coordinator - Ridgeview Part-Time Temporary

130011 Axium Extendicare LTC II LP; Ottawa; On-site; CAD 31,000 - 36,000; Part time

Job summary

Extendicare in Ottawa is seeking a part-time Scheduling Admin to manage staff rosters across departments using the Workday Scheduling System. You will coordinate coverage for open shifts, validate hours for payroll, and assist with leaves and resident administration.

The role requires strong organizational skills and clear communication with staff and leadership. We offer a competitive hourly rate and comprehensive benefits as part of our total rewards package.

Qualifications

• Proven ability to create and adjust staffing schedules.
• Strong time-management and organizational skills.
• Clear communication with staff and management.
• Experience aligning scheduling with payroll timelines.

Responsibilities

• Actively assign and maintain staffing schedules for all departments.
• Manage vacant schedules due to absences, vacations, LOAs and terminations.
• Coordinate staff coverage for open shifts via calls to employees and staffing agencies.
• Validate and reconcile hours for payroll; submit validated hours.
• Assist with leave administration and resident enrollment processes.
• Order, receive, distribute, and store nursing supplies.
• Support Health & Safety activities and incident reporting.
• Support Operations Manager with administrative and coordination tasks.

Skills

Scheduling

Time management

Communication

Payroll liaison

Tools

Workday Scheduling System

Call Multiplier

Job description

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Order, receive, distribute, and store nursing supplies.
• Investigate Health and Safety incidents and administer incident reports.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
• Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.
• Acts as a strategic resource and/or member of the bargaining committee representing the employer Time Type Part time Compensation Details $22.62 - $26.15

When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package.

We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of the growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of 99 long-term care homes (59 owned, 40 under management contracts), deliver approximately 14.0 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 153,600 beds across Canada. Extendicare proudly employs approximately 23,000 individuals and manages an additional 5,000 joint venture employees, all of whom are highly qualified, trained and dedicated team members and passionate about providing high-quality care and services to help people live better.

Our Mission To provide people with the care they need, wherever they call home. Our Vision Everyone in Canada has access to the care and support they need to live their best lives. Our Values We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.