Scheduling and Attendance Coordinator

111000 Extendicare (Canada) Inc.; Kapuskasing; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Mentorship and growth opportunities

Comprehensive benefits package

Employee Family Assistance Program

Career advancement opportunities

Job summary

Extendicare Kapuskasing is seeking a Scheduling and Attendance Coordinator to lead staffing schedules across all departments using Workday Scheduling System. You will coordinate leave, vacancies, and payroll input, ensuring accurate timekeeping and timely payroll submissions.

The role collaborates with the leadership team, supports residents and staff, and participates in health and safety initiatives. A post-secondary diploma in office or business administration is required, with competitive

Qualifications

• Post-secondary diploma in office or business administration or equivalent experience.
• Experience managing employee time and attendance.
• Strong organizational and communication skills.

Responsibilities

• Actively assign employee work schedules across all departments using Workday Scheduling System.
• Manage vacant schedules due to absences, LOAs, vacations, and terminations; coordinate with staff and staffing agencies.
• Validate and reconcile scheduled hours against daily reports for payroll.
• Capture activities in time blocks accurately for payroll approvals.
• Submit validated hours to payroll in a timely manner.
• Assist with leave administration and liaise with WCB and Health & Safety for incidents.
• Assist with resident administration processes and liaise with families and community.
• Conduct Joint Health and Safety meetings and track corrective actions to closure.

Skills

Scheduling

Attendance management

Payroll processing

Leave administration

Health & safety

Education

Post-secondary diploma in office/business administration

Tools

Workday Scheduling System

Call Multiplier

Job description

Job Description SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us!

This position is for our Kapuskasing Home, located in Kaspuskasing, ON.

What you’ll be doing:

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports.
• Capture activities in time blocks accurately.
• Ensure actual time is reflected for payroll approvals and submissions.
• Submit validated hours to payroll.
• Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What you bring:

• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

What you’ll get:

• Continuous mentorship, support for life-long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others
• Employee Family Assistance Program
• Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

Time Type: Full time

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do. Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of the growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of 99 long-term care homes (59 owned, 40 under management contracts), deliver approximately 14.0 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 153,600 beds across Canada. Extendicare proudly employs approximately 23,000 individuals and manages an additional 5,000 joint venture employees, all of whom are highly qualified, trained and dedicated team members and passionate about providing high-quality care and services to help people live better.

Our Mission To provide people with the care they need, wherever they call home. Our Vision Everyone in Canada has access to the care and support they need to live their best lives. Our Values We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.