Scheduler (PT) Columbia Forest

ParaMed Home Health Care; Southwestern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A home health care organization in Southwestern Ontario seeks a part-time Scheduling or Staffing Clerk to manage nursing schedules. Responsibilities include maintaining daily schedules, handling calls, and ensuring resident satisfaction. Ideal candidates should possess strong organizational skills and clerical experience. This role is dedicated to enriching residents' lives and contributing to a caring work environment.

Qualifications

• Experience in clerical/administrative functions.
• Ability to handle multiple tasks efficiently.
• Proficiency in scheduling and record-keeping.

Responsibilities

• Prepare and maintain the daily nursing schedule.
• Answer telephone calls and relay messages.
• Prepare reports and maintain resident records.
• Ensure resident satisfaction and quality improvement.

Skills

Clerical skills

Communication skills

Organizational skills

Teamwork

Job description

Job Description

Reporting to the Director of Care or Director of Health and Wellness, the Scheduling or Staffing Clerk is responsible for a variety of clerical / administrative functions, focusing on the timely creation and maintenance of staffing schedules.

Key Responsibilities

• Prepare, post and maintain the daily nursing schedule, including making calls to staff.
• Provide back‑up to Office Staff by answering incoming telephone calls, taking and relaying messages.
• Greet visitors and direct them as appropriate.
• Perform filing assignments for the Director of Care or Director of Health and Wellness.
• Input changes to staff schedules daily and present them to the Director of Care or Director of Health and Wellness for approval.
• Perform various clerical duties and prepare reports as required.
• Maintain or assist in the maintenance of resident records and files.
• Ensure resident satisfaction and promote continuous quality improvement initiatives.
• Prepare and post Nursing Department schedules as per contracts.
• Contact staff for available shifts.
• Answer absentee calls, identify replacement staff, and track and record all occurrences.
• Interact with agencies and maintain statistics of staff replacement.
• Prepare daily assignment sheets and record daily nursing hours.
• Maintain records of hirings, terminations, leaves of absence, term positions, etc.
• Maintain a current and detailed list of seniority/staff preferences for assignments.
• Prepare and post schedules with sufficient time for staff to view as per applicable contract.
• Post vacant positions.
• Award positions for Nursing department according to contract, in conjunction with the Director of Care or Director of Health and Wellness.
• Interpret collective agreement for clarification purposes.
• Maintain record of Resident Census Change/Transfer.
• Collect and submit monthly Transportation costs for Office manager to submit for payment.
• Prepare Health Record for new admissions.
• Complete Admission/Separation forms for submission to appropriate party.
• Act as PHIA Privacy Officer in conjunction with the Social Worker.
• Promote a culture of safety in the work environment by adhering to the Workplace Safety and Health Program.
• Work in a position of trust with vulnerable adults (residents).
• Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Extendicare's Code of Conduct.
• Complete other duties as assigned.

Time Type

Part time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes upon request.