Schedule Coordinator

Konecranes; Burlington; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

RRSP Match

Dental & Vision

Medical Coverage

Paid Holidays

Emergency Leave

Learning & Development

Disability Insurance

Job summary

Konecranes is seeking a Schedule Coordinator to manage service delivery in Burlington, Ontario. You will oversee the service schedule, dispatch technicians, and ensure timely repairs and upgrades for customers’ equipment.

In this role you will collaborate with the Service Manager and Territory Operations Manager, maintain planning boards in Siebel, handle invoicing prep, and ensure clear communication across stakeholders.

Qualifications

• Bachelor’s degree in a related field preferred; equivalent experience considered.
• Minimum 7 years experience in industrial service and/or dispatching; customer oriented and able to multi-task.
• Excellent communication and people skills; strong PC skills and system proficiency.

Responsibilities

• Coordinate service work for assigned customers and field operatives.
• Maintain and update service schedules in planning tools; ensure timely repairs and upgrades.
• Open service requests and schedule field operatives for emergencies.
• Review invoicing details and ensure accuracy before invoicing.
• Monitor work-in-progress and coordinate with Service Manager and Territory Ops Manager.
• Communicate with customers and internal stakeholders throughout projects.

Skills

Customer oriented

Multitasking

Communication skills

People skills

PC skills

Education

Bachelor’s degree preferred

Tools

Siebel

MS Office

Job description

Schedule Coordinator

Location: Burlington, On. L7L 6A4

As part of the Service Operations, you will be assisting with the service delivery in your assigned territory. You will be responsible for ensuring the service requests flow through our management system and scheduling and dispatching service technicians to ensure the timely repairs and upgrades of customers’ equipment.

Principal Responsibilities

• Be engaged and aware of your Territories’ overall Service Operations and customer needs.
• Close communication and interaction with the Service Manager and Coordinators.
• Generate new service requests in the system when necessary. Attach all pertinent documentation.
• Manage the schedule of service work for assigned customers and field operatives.
• Maintain Planning Board in Siebel to ensure all internal stakeholders can view updated schedule. Proactively communicate with field operatives and local management when needed.
• Track and receive materials required.
• Arrange for necessary rental equipment, as well as subcontracting when needed.
• Communicate with customers and internal stakeholders throughout projects.
• Arrange subcontracted services and equipment, including rentals.
• Open service requests and schedule field operatives to respond to emergency breakdowns.
• Review invoicing details of completed work before moving forward with the invoicing process.
• Review completed actions in the service request for completion and accuracy.
• Monitor work packages and trackers within the system to ensure the service request are progressing. Communicate with Service Manager all concerns.
• Create appropriate charge lines for services provided to the customer. Ensure charge lines match customer purchase order when necessary.
• Forward leads by the Field Operatives to designated resources for estimation and quotation.
• Perform invoicing preparation daily to meet company standards.
• Continuously maintain the Work-in-Progress Report (WIP) ensuring it reflects the current status of active service work.
• Ensure any hourly time issues are addressed before sending jobs to invoicing.
• Coordinate with Service Manager and Territory Operations Manager to make sure problematic jobs receive the proper attention.
• Review job performance and lessons learned while providing feedback to other coordinators or the Sales teams.
• Follow and assist in the enforcement of all safety rules and procedures including those established by the customer.
• Resourceful and willing to support in emergency breakdowns until customer equipment is functional.
• Other duties as assigned.

Qualifications

Education: Bachelor’s degree preferred; prior equivalent experience and training will be considered.

Experience: Minimum 7 years experience in industrial service and/or dispatching business preferred. Must be customer oriented. Able to prioritize and multi‑task in a fast‑paced service environment. Excellent communication and people skills. Very strong systems and PC skills.

Benefits

• RRSP Match
• Standard Benefits (Dental, Vision, and Medical)
• Paid Holidays/Vacation
• Personal Emergency Leaves
• Learning Development Programs
• Short & Long term Disability Plans

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination. We are an Equal Opportunity Employer – Minorities/Women/Protected Veterans/Disabled/Other Protected Category.