Sales Coordinator / Proposal Manager

Aethon Aerial Solutions; Burlington; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading provider of aerial services is seeking a Sales Coordinator / Proposal Manager to enhance their sales efforts across Canada. The ideal candidate will handle proposal development, manage client relationships, and streamline workflow processes. With opportunities for professional growth and a comprehensive benefits package, this role is a great step in a dynamic environment focused on innovation.

Benefits

Competitive salary and performance-based bonuses

Comprehensive benefits package

Opportunities for professional development

Dynamic and innovative work environment

Qualifications

• Minimum 3 years of experience in sales coordination or proposal management.
• Proven track record of successful sales in Canada.
• Exceptional writing and editing skills for proposal development.

Responsibilities

• Manage proposal development and sales efforts in Canada.
• Lead the development of proposals and bid submissions.
• Analyze sales workflows to identify inefficiencies.

Skills

Sales abilities

Negotiation

Communication

Organizational skills

Process mapping

Education

Post secondary education in Business Administration, Marketing, Communications

Tools

CRM tools

Visio

Job description

Aethon Aerial Solutions is a leading provider of aerial services, specializing in aerial acquisition, processing and delivery of highly specialized products to support our client base. Our cutting-edge technology and highly skilled team serve clients in multiple countries in the powerline industries. We pride ourselves on delivering innovative solutions that empower businesses to make informed decisions.

Position Summary :

We are seeking a highly motivated Sales Coordinator / Proposal Manager to join our growing team. This role is pivotal in supporting the sales team, managing proposal development, and ensuring seamless coordination of client projects. The candidate will also be responsible for active sales efforts in Canada, including client prospecting, relationship building, and closing deals. Additionally, the candidate will take ownership of process mapping to streamline workflows, enhance efficiency, and improve overall sales and proposal management practices. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities :

Active Sales in Canada :

• Proactively identify, engage, and develop relationships with potential clients across Canada.
• Conduct sales presentations, product demonstrations, and negotiations to close deals.
• Maintain a deep understanding of client needs and industry trends to tailor solutions effectively.
• Travel as necessary to meet with clients and attend industry events or trade shows.
• Meet or exceed sales targets, contributing to the company’s growth in the Canadian market.
• Assist the sales team in managing leads, tracking opportunities, and maintaining CRM systems.
• Schedule and coordinate sales meetings, presentations, and client follow-ups.
• Support the preparation of sales materials, including brochures, presentations, and case studies.
• Ensure timely communication and collaboration between sales, operations, and technical teams.

Proposal Management :

• Lead the development of compelling proposals, including Request for Proposal (RFP) responses, quotes, and bid submissions.
• Collaborate with cross-functional teams to gather technical content, pricing, and project timelines.
• Create, edit, and format proposal documents to ensure they meet client requirements and company standards.
• Track proposal status, submission deadlines, and follow-ups to maximize win rates.

Process Mapping and Optimization :

• Analyze current sales and proposal workflows to identify inefficiencies and bottlenecks.
• Develop and document clear, visually appealing process maps to streamline operations and improve collaboration.
• Implement best practices for proposal and sales coordination, ensuring alignment with company goals.
• Monitor and refine processes over time to support scalability and sustained efficiency.

Client Relationship Support :

• Act as a liaison between clients and internal teams to address inquiries, resolve issues, and ensure customer satisfaction.
• Maintain up-to-date client records and project documentation.
• Identify opportunities for upselling or cross-selling services to existing clients.

Market Insights and Reporting :

• Monitor market trends, competitor activities, and client needs to identify business development opportunities.
• Prepare reports on sales performance, proposal outcomes, and customer feedback.

Qualifications :

• Post secondary education in Business Administration, Marketing, Communications, or a related field.
• Minimum of 3 years of experience in sales coordination, proposal management, or a related role.
• Proven track record of successful sales in Canada, particularly in aerial services or related industries is desirable.
• Experience in aerial services, geospatial, or a similar technical industry is highly preferred.
• Strong sales and negotiation abilities with a customer-centric approach.
• Exceptional writing and editing skills with the ability to craft persuasive proposals.
• Proficiency in CRM tools.
• Strong project management and organizational abilities.
• Expertise in process mapping and tools such as Visio, or similar.
• Excellent interpersonal and communication skills.
• Ability to work independently and under tight deadlines.

Selected candidates will be requested to provide redacted examples of proposals, process maps, or sales materials they have developed.

What We Offer :

• Competitive salary and performance-based bonuses.
• Comprehensive benefits package, including health, dental, and vision insurance.
• Opportunities for professional development and career advancement.
• A dynamic and innovative work environment.

Aethon is an equal opportunity employer and welcomes applications from people of all backgrounds.

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