Safety Administrator

Stock Transportation; Markham; On-site; CAD 40,000 - 52,000; Full time

Job summary

Stock Transportation Ltd. is seeking a documentation coordinator to ensure Driver Qualification, Training and Medical files are complete and compliant. You will liaise with Trainers and Recruiters, monitor expirations, and ensure proper filing in Beacon.

You will also maintain accurate driver records, generate safety-related reports, and assist in related investigations and awards processes as required by the CSC.

Qualifications

• High School diploma or equivalent; some college preferred.
• Must complete Stock's Training Academy or equivalent certification for trainer roles.
• No preventable accidents in past 36 months; strong driving/operational record.
• Proficient with MS Office and transportation software systems.

Responsibilities

• Liaise with Trainers and Recruiters to secure Driver Qualification, Training, and Medical docs in Beacon.
• Review Beacon reports to manage upcoming document expirations and renewals.
• Upload hard copy docs to Beacon and file promptly.
• Ensure only active driver files are kept on record.
• Provide weekly reports on driver safety metrics and incidents.

Skills

MS Office

Leadership

Organizational skills

Time management

Coaching & mentoring

Education

High School diploma or equivalent

Some college

Tools

Beacon

Sedgewick

Compass

MS Office Suite

Job description

Stock Transportation Ltd. (a subsidiary of Summit School Services) operates more than 2,800 school buses and serves 35+ school districts throughout Ontario and Alberta. Our corporate office, located in Markham ON, houses the administrative and support functions for the company. Stock Transportation has a strong record of success and decades of experience in pupil transportation. With the support of Summit School Services, we are continually focused on delivering our service promise: Getting students to school safely, on time and ready to learn®.

To ensure all regulatory, legislative, contract and Stock/ Summit School Services required compliance documentation is secured for all Driver and Monitor files in order to ensure only qualified drivers and monitors transport students and passengers.

Responsibilities

• Liaise with Trainers and Recruiters to ensure all required Driver Qualification, Training File and Medical File documentation is secured, complete, scanned into Beacon and filed accordingly in a timely and accurate manner when onboarding new drivers.
• Proactively review Beacon reports in order to manage upcoming expiry of qualifying, training, or medical documents requirements such as license renewal, School Bus Driver Improvement Course, First Aid, Medicals, Abstract, Annual BTW Evaluations etc. so that no documentation is past due of requirement date.
• Ensure ongoing receipt of hard copy documents are uploaded to Beacon and then filed in a timely manner.
• Ensure only active driver files are kept on hand by reviewing employee status monthly.
• Monitor and provide reports to the STS/STM on a weekly basis regarding drivers with 2 or more accidents in a 24 month period, accident/injury trends,
• Assist in investigating driver behaviour issues/ complaints received by the CSC.
• Ensure accuracy of Safety Award recipient list and order and receive appropriate awards for the CSC.
• Liaise with payroll/ Operations regarding driver status issues such as leave of absence, termination, new driver, lost time injury etc.
• Enter accident and injury information into Sedgewick and other platforms in a timely manner as required.
• Enter employee performance and training data into Compass in a timely manner to ensure integrity of information.
• Ensure Accident and Injury Investigation Forms are filled out completely and any required Post accident BTW evaluation or Accident Collision Review and Follow up documentation is complete and included in the accident/ injury file prior to filing.
• Assist in planning and supporting monthly safety meetings, Start up, SBDIC courses, First Aid and other driver and monitor training and events as required.
• Track and entry non-GPS mileage for monthly KPI reporting.
• Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager.

Qualifications

• High School diploma or equivalent. Some college preferred.
• Must complete state certification program or Stock's Training Academy for school bus driver instructor. Equivalent work experience as a Trainer can be substituted as appropriate
• No preventable accidents in the past 36 and acceptable driving performance in the past 36 months is required
• Strong working knowledge of MS Office Software (Word, Excel, Outlook, PowerPoint, etc.) and transportation related software
• Strong leadership skills and interpersonal skills
• Strong organizational and group presentation skills
• Well-developed multi-tasking and time management skills
• Ability to provide direction, coaching and mentoring to employees while creating an environment that encourages and values input and feedback
• Ability to respond to unanticipated events to ensure excellence in customer service
• Ability to Investigate claims and incidents of questionable conduct, accidents etc.
• Computer literacy skills in word processing and spreadsheets

Stock Transportation has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Stock Transportation is committed to promoting the protection and safeguarding of all children and passengers.

Summit School Services LLC, and its subsidiaries and affiliates, including Stock Transportation Ltd. are an equal opportunity employer and are committed to fostering an inclusive, accessible, and barrier-free environment. Accommodations are available upon request for candidates taking part in all aspects of the selection process.