RQ11735 – Business Analyst – Senior (Onsite)

S M Software Solutions Inc; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

Ministry of Public and Business Service Delivery and Procurement seeks a Senior Business Analyst to lead requirements gathering, facilitate workshops, and document current and future state processes. The role focuses on organizational change management, training development, and transition planning for digital transformation across ministries.

The successful candidate will engage executives, program areas, subject-matter experts, and operational teams to drive adoption, deliver training

Qualifications

• Experience leading analysis for large-scale digital initiatives.
• Experience documenting requirements, user stories, process models, business rules, and acceptance criteria.
• Experience assessing services for integration with shared platforms and reusable capabilities.
• Experience working in Agile or hybrid teams and supporting backlog, testing, release, and implementation activities.
• Experience coordinating deliverables across business and technical teams.

Responsibilities

• Lead requirements gathering and facilitate workshops with ministry stakeholders.
• Document current-state and future-state processes and assess organizational readiness.
• Develop transition strategies and adoption measures for new training and operating models.
• Create and deliver comprehensive training and operational documentation.
• Monitor adoption and provide post-implementation support and improvements.

Skills

Stakeholder engagement

Workshops facilitation

Process modelling

Agile / hybrid teams

Change management

Executive communication

Training development

Job description

Client: Ministry of Public and Business Service Delivery and Procurement – RQ11735

We are seeking an experienced Senior Business Analyst with strong expertise in business analysis, stakeholder engagement, organizational change management, training development, and digital transformation initiatives. The ideal candidate will have experience working with multiple ministries, diverse stakeholder groups, operational teams, and subject-matter experts to assess existing training practices and support the transition to new training and operating models. The successful candidate will lead requirements gathering, facilitate workshops, document current-state and future-state processes, assess business impacts and organizational readiness, develop transition strategies, and create and deliver comprehensive training and operational documentation. This role requires excellent communication, analytical, facilitation, and problem-solving skills, with a strong focus on stakeholder understanding, successful implementation, and sustained adoption.

Role Snapshot

• Job Title: RQ11735 – Business Analyst – Senior
• Client: Ministry of Public and Business Service Delivery and Procurement
• Work Location: 222 Jarvis Street, 5th Floor, Toronto, Ontario, Canada
• Work Arrangement: Onsite – 5 Days per Week
• Estimated Start Date: November 9, 2026
• Estimated End Date: September 28, 2027
• Business Days: 225.00
• Extension: Probable after the initial mandate
• Hours: 7.25 hours per day
• Security Level: No Clearance Required

Must Have

• Experience leading analysis for large-scale digital initiatives.
• Experience documenting requirements, user stories, process models, business rules, and acceptance criteria.
• Experience assessing services for integration with shared platforms and reusable capabilities.
• Experience working in Agile or hybrid teams and supporting backlog, testing, release, and implementation activities.
• Experience coordinating deliverables across business and technical teams.

Description

The Senior Business Analyst partners with multiple ministry stakeholders, program areas, subject-matter experts, operational teams, and project leads to assess current training practices and support the transition to a new training and operating model.

The role combines senior business analysis, facilitation, training development, communications, and change-management expertise to turn diverse and sometimes ambiguous stakeholder input into a practical path forward.

The Senior Business Analyst documents current-state processes and pain points, assesses impacts and readiness, develops transition and adoption approaches, and prepares clear recommendations for leadership.

The role creates and delivers high-quality training and operational documentation, supports knowledge transfer and post-implementation adoption, and monitors feedback and outcomes to improve the model over time.

Success is measured not only by completion of project deliverables, but by stakeholder understanding, sustained adoption, and the ability of ministry teams to operate effectively under the new model.

Experience

• Experience leading business analysis, organizational change, training, or transformation activities across multiple ministries, programs, or complex stakeholder groups.
• Experience engaging executives, managers, subject-matter experts, operational staff, and end users to understand current practices, challenges, business needs, and readiness for change.
• Experience facilitating workshops, discovery sessions, interviews, working groups, and decision-making discussions that build consensus and produce actionable outcomes.
• Experience documenting and analysing current-state training processes, workflows, roles, pain points, gaps, and dependencies.
• Experience assessing business impacts, stakeholder impacts, risks, dependencies, readiness, and barriers to adoption.
• Experience developing future-state processes, transition plans, implementation roadmaps, change strategies, adoption measures, and mitigation approaches.
• Experience creating training curricula, presentation materials, facilitator guides, user guides, reference documents, process maps, job aids, frequently asked questions, and standard operating procedures.
• Experience translating complex processes, policies, and technical information into clear, concise, user-friendly content for different audiences.
• Experience delivering instructor-led or virtual training, demonstrations, knowledge-transfer sessions, coaching, and train-the-trainer activities.
• Experience providing post-implementation support, gathering feedback, troubleshooting adoption issues, and improving training content and delivery methods.
• Experience preparing executive summaries, briefing materials, presentations, recommendations, status updates, and implementation reporting.
• Experience managing competing priorities, working independently with limited direction, and producing polished deliverables within established timelines.

General Skills / Duties

• Build trusted working relationships with ministry partners, subject-matter experts, project teams, leaders, and end users.
• Plan and facilitate workshops, discovery sessions, interviews, meetings, and working groups to gather information and build agreement.
• Document current-state training practices, processes, workflows, roles, tools, pain points, and business requirements.
• Analyse stakeholder input and supporting information to identify gaps, improvement opportunities, risks, dependencies, and readiness considerations.
• Synthesize large volumes of information into clear findings, practical options, recommendations, and decisions for project and executive leadership.
• Define future-state training processes and support ministries in moving from current practices to the new training and operating model.
• Develop transition plans, implementation roadmaps, stakeholder-impact assessments, change-adoption strategies, mitigation measures, and progress indicators.
• Create and maintain training materials, user guides, facilitator guides, reference documents, process maps, job aids, frequently asked questions, and standard operating procedures.
• Ensure training and operational content aligns with organizational standards, approved processes, business objectives, accessibility requirements, and audience needs.
• Deliver training, demonstrations, coaching, knowledge-transfer activities, and train-the-trainer sessions to ministry stakeholders and end users.
• Provide post-implementation support, respond to questions, troubleshoot adoption issues, and recommend adjustments based on feedback and observed outcomes.
• Monitor adoption progress and maintain documentation throughout implementation and post-launch support.
• Prepare executive summaries, briefing notes, presentations, status reports, risk updates, and recommendations.
• Communicate complex findings, implementation progress, risks, and required decisions in a concise and actionable manner.

Experience And Skill Set Requirements

• Stakeholder Engagement and Facilitation – 25%
• Experience engaging diverse ministry stakeholders and building productive relationships across organizational boundaries.
• Experience facilitating workshops, discovery sessions, interviews, working groups, and consensus-based discussions.
• Ability to establish trust and communicate effectively with executives, managers, subject-matter experts, and front-line staff.
• Business Analysis and Assessment – 25%
• Experience gathering requirements, mapping processes, identifying pain points, and assessing impacts, risks, dependencies, and readiness.
• Ability to synthesize ambiguous or high-volume information into clear findings, practical options, and implementable recommendations.
• Strong critical-thinking, problem-solving, and independent work-management skills.
• Training Development and Delivery – 25%
• Experience developing polished training materials, user guides, process maps, job aids, frequently asked questions, and standard operating procedures.
• Experience delivering training, coaching, knowledge transfer, and train-the-trainer sessions.
• Ability to translate complex business processes into clear, accessible, and audience-appropriate content.
• Change Management, Communications, and Adoption – 25%
• Experience developing transition plans, implementation roadmaps, change strategies, stakeholder-impact assessments, and adoption measures.
• Experience providing post-implementation support, monitoring adoption, gathering feedback, and refining training and transition approaches.
• Excellent written, verbal, presentation, and executive-communication skills, with a focus on sustained business outcomes.

Additional Information

• Onsite Requirement: 5 days per week.