Retail Inventory Coordinator

MacEwen Petroleum Inc.; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading Canadian fuel provider in Ottawa is seeking a Retail Inventory Coordinator to support inventory management. The successful candidate will ensure accurate recording of inventory transactions and assist in audits, all while collaborating with various departments. Ideal applicants have experience in inventory control and a strong proficiency in Excel. This position offers a competitive compensation package and a supportive work environment that prioritizes exceptional customer service.

Benefits

Competitive compensation package

3 weeks vacation to start

Complete benefits program including health and dental insurance

Employee gym membership reimbursement

Qualifications

• 1–3 years of experience in inventory control, auditing, or related roles.
• Strong attention to detail and accuracy in data entry and record keeping.
• Proficiency in Microsoft Excel and experience with inventory or ERP systems.

Responsibilities

• Processes physical inventory counts, ensuring accuracy and reliability of store-level data.
• Enter, review, and follow up on inventory transactions in the Company ERP system.
• Provide administrative support during store closures and changeovers.

Skills

Attention to detail

Proficiency in Microsoft Excel

Organizational skills

Communication skills

Education

1–3 years of experience in inventory control or auditing

Tools

ERP systems

Job description

Overview

Reporting to the Retail Inventory Manager, the Retail Inventory Coordinator supports the day-to-day execution of inventory control activities. This role ensures accurate recording of inventory counts and transactions, supports in the store audit function, and performs regular reviews of inventory results, supporting the overall management of store inventory.

Responsibilities

• Processes physical inventory counts, ensuring accuracy and reliability of store-level data.
• Enter, review, and follow up on inventory transactions in the Company ERP system, including inventory counts, adjustments, transfers, and receiving.
• Provide first-level analysis of inventory count results, highlighting discrepancies for further review.
• Review submissions of bad merchandise by Operators, ensuring proper coding and chargeback procedures are applied.
• Prepare documentation for chargebacks to Operators and vendors, liaising with relevant departments as required.
• Provide administrative support during store closures and changeovers, ensuring proper documentation and tracking of inventory transfers.
• Maintain organized records of audit findings, adjustments, and corrective actions.
• Collaborate with stores and departments to ensure timely communication and resolution of day-to-day inventory issues.
• Compiling reports and analysis on inventory related trends and data.
• Other duties as reasonably required.

Education & Specialized Knowledge

• 1–3 years of experience in inventory control, auditing, or related roles.
• Strong attention to detail and accuracy in data entry and record keeping.
• Proficiency in Microsoft Excel and experience with inventory or ERP systems.
• Strong organizational and time management skills, with the ability to handle multiple priorities.
• Effective communication skills and a collaborative mindset.
• Ability to travel occasionally to assist with inventory counts (personal vehicle required).
• Experience in retail operations or inventory control is an asset.

WHY JOIN THE MACEWEN TEAM?

• Learn and collaborate with the best in the industry.
• Supportive colleagues and leaders who are passionate about providing exceptional service.
• Competitive compensation package.
• 3 weeks vacation to start.
• Complete benefits program including health, medical, dental, and life insurance.
• RRSP plan with Company match from day one.
• "The perks" include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

Our Core Values

It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.

• Customers First - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
• Long-Term Focused - We value long-term success over short-term gains.
• Respect Each Other - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
• Do The Right Thing - We stand by our word and do what's right.
• Own It - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
• Ever Evolving - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for nearly 50 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 16 Divisional Offices, and two distribution centers with identified brands such as Quickie, Jack Smith Fuels, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 315 employees living our core values. First and foremost is our commitment to taking care of our customers.

Before an offer of employment is extended, a minimum of two business references will be required and candidates must complete pre-employment testing which comprises a criminal record check.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Please notify Human Resources if you wish to receive this job posting in a different format or require any other accommodations during the recruitment process.

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This posting is for a vacant position.