Residency Program Administrator – Medical Education

Dalhousie University; Halifax; On-site; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Health and dental plans

Health spending account

Employee and family assistance program

Tuition assistance program

Job summary

Dalhousie University’s Faculty of Medicine seeks a Program Administrator for the Diagnostic and Clinical Pathology Residency Program. Reporting to the Department Administrator, you will coordinate postgraduate medical education activities, manage resident records and schedules, and support accreditation and committee work.

You will liaise with residents, faculty, supervisors, and external stakeholders, prepare documentation, and ensure confidentiality and accuracy while meeting deadlines in a

Qualifications

• Business Administration or Administrative Professional program with 3–5 years' relevant experience.
• Experience in university/healthcare/complex environment is asset.
• Ability to handle highly confidential information with sound judgment.
• Experience coordinating meetings, preparing agendas, and recording accurate meeting minutes.
• Strong organizational and interpersonal skills in fast-paced settings.

Responsibilities

• Coordinate and provide administrative support for the Diagnostic and Clinical Pathology ( DCP ) Residency Program, ensuring the effective delivery of postgraduate medical education activities.
• Manage resident records, schedules, evaluations, examinations, and related processes while maintaining accurate and confidential program documentation.
• Liaise with residents, faculty, clinical supervisors, Postgraduate Medical Education, and external stakeholders to support program requirements and resident success.
• Provide administrative support to residency committees, including meeting coordination, agenda preparation, minute-taking, and tracking follow-up actions.
• Coordinate residency recruitment activities, including Canadian Resident MatchingService (CaRMS) processes, applicant communications, interview logistics, and onboarding of successful candidates.
• Support accreditation, program reviews, resident orientation, and special events by maintaining compliance requirements, preparing documentation, coordinating logistics and assisting with ad hoc projects and emerging priorities.

Skills

Meeting coordination

Confidentiality

Communication

Organization

Multitasking

Discretion

Education

Business Administration or Administrative Professional program

Job description

Dalhousie University’s Faculty of Medicine seeks a Program Administrator for the Diagnostic and Clinical Pathology Residency Program. Reporting to the Department Administrator, you will coordinate postgraduate medical education activities, manage resident records and schedules, and support accreditation and committee work.

You will liaise with residents, faculty, supervisors, and external stakeholders, prepare documentation, and ensure confidentiality and accuracy while meeting deadlines in a