Residence Facilities Project Coordinator

Waterloo International; Southwestern Ontario; On-site; CAD 56,494 - 70,617; Full time

Job summary

The Residence Facilities Project Coordinator at University of Waterloo provides support to Capital Improvement initiatives, meeting with clients, gathering information, and managing projects through their entire lifecycle under the direction of the Manager: Facility Renewal and Planning.

The role coordinates projects by estimating, scheduling, developing, and delivering project-related activities in a timely fashion, working closely with clients, designers, vendors, and other departments on

Qualifications

• Post-secondary diploma in architecture, engineering or related field required.
• 1+ years experience in a related field.
• Experience with project management, procurement, and managing contract providers is an asset.
• Experience in facilities management and/or student environment is an asset.

Responsibilities

• Supports planning, execution and monitoring of projects and related activities, including business cases and charters.
• Coordinates meetings, drafts minutes and action items, ensures timely completion.
• Maintains furniture, appliance and equipment standards and asset inventory.
• Prepares budgets, enters requisitions, inspects installations and approves payment.
• Analyzes data from campus clients and other departments to inform renewal initiatives.

Skills

Project management

Communication

Time management

Teamwork

Reading drawings

Health and safety knowledge

Education

Post-secondary diploma in architecture/engineering

Tools

MS Office

Job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process.

Job Requisition ID: 2026-01553

Time Type: Full time

Employee Group: Staff

Job Category: Facilities Planning and Logistics

Employment Type: Temporary

Hiring Range: $56,494.16 - $70,617.70

Posting Information: This posting is for an existing vacancy. This position is being offered as a contract opportunity. Term: 2 years

Primary Purpose

The Residence Facilities Project Coordinator provides support to all Residence Facility Capital Improvement initiatives, including meeting with clients, gathering and analyzing information, and managing projects throughout their entire lifecycle under the direction of the Manager: Facility Renewal and Planning. The Residence Facilities Project Coordinator is responsible for coordinating projects by estimating, scheduling, developing, and delivering project-related activities in a timely fashion by working closely with clients, designers, vendors, and other departments on campus.

Key Accountabilities

Administration

• Supports the Residence Facilities team with the planning, execution and monitoring of projects and project related activities including, but not limited to, the development of robust business cases and charters to ensure that the project’s scope, benefits, impacts, costs and timelines are fully described thereby resulting in effective and efficient implementation.
• Works in conjunction with the Plant Operations department on building and infrastructure related initiatives.
• Captures data for all key project documents, including but not limited to business cases, project charters, change requests, status reports, milestones, achievements, benefits and risk analysis.
• Manage work and information flow between project participants and stakeholders.
• Coordinates meetings, drafts minutes and action items and ensures action items are completed in a timely manner.

Furniture, Appliances and Equipment Renewal, Replacement and Standardization

• Maintains, develops, and communicates residence furniture, appliance and equipment standards and asset inventory.
• Coordinates purchases, delivery, and installation of all furniture, appliances and equipment in residence rooms, common spaces, administration offices, etc. as required.
• Prepares furniture, appliance and equipment budgets, enters electronic requisitions, inspects installations, and approves payment.
• Works with client to assess needs and suggest suitable products.
• Prepares furniture layouts / space plans as per residence and University standards.
• Follows University policies and procedures for the effective procurement of services, supplies and equipment.

Information Gathering and Analysis

• Collects initial information and/or ideas from the client; asks appropriate questions to gather additional information, anticipate needs of the client, determines end-use of project; makes recommendations to client regarding quality and cost-effectiveness of output.
• Analyzes building condition system data to determine long term solutions and strategies that support the overall renewal plans.
• Solicits and analyze data from other Campus Housing departments (Maintenance, Cleaning Services, Residence Life, etc.), and factors the findings into all project and renewal initiatives.
• Tracks space usage throughout department, informs stakeholders on space usage information, reviews and assesses space requests and needs; advises on best use of space available.

Required Qualifications

Education

• Post-secondary diploma in architecture, engineering or related field required.

Experience

• 1+ years experience in a related field.
• Experience with project management, procurement, and managing contract providers is considered an asset.
• Experience working in a facilities management and/or student environment is considered an asset.

Knowledge/Skills/Abilities

• Ability to effectively apply project management tools and techniques.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Proficient computing skills, specifically with MS Office required.
• Knowledge of design and construction practices related to architectural, structural, mechanical/electrical elements and other building systems.
• Ability to read and interpret architectural/mechanical/electrical drawings and specifications required.
• Working knowledge of, or ability to interpret occupational health and safety regulations, relevant codes (e.g., building, fire) is required.
• Good written and oral communication skills.
• A clear vulnerable sector check is required
• A valid G licence is required

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti‑racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [e-mail] or 519-888-4567, ext. 45935.

At the University of Waterloo, we think differently, we act with purpose, and we work together. We advance learning and knowledge through teaching, research, and scholarship, nationally and internationally, in an environment of free expression and enquiry. We are a leading global research‑intensive university, renowned for entrepreneurship and innovation, providing co‑op and work‑integrated learning at scale with impact. Learn more about Waterloo