Reserach Coordinator, Inflammatory Bowel Disease Unit

University of Calgary; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

The Department of Medicine in the Cumming School of Medicine at the University of Calgary invites applications for a Research Coordinator. This fixed-term full-time position is for approximately 12 months, with the possibility of extension based on grant funding.

The Research Coordinator will work under the Principal Investigator of the Inflammatory Bowel Disease Unit to coordinate prescreening, patient recruitment, and trial monitoring, ensuring protocol adherence and data integrity.

Qualifications

• Undergraduate degree in life sciences, or equivalent.
• CCRP designation from SoCRA is a plus.
• At least two years of experience in a clinical research position.
• Experience in gastroenterology is an asset.
• Strong working knowledge of Microsoft Office applications (Outlook, Word, Excel, Access & Powerpoint).
• Certification in IATA is an asset.

Responsibilities

• Coordinate prescreening processes within the IBD Unit to identify eligible patients for ongoing clinical trials.
• Assist in monitoring clinical trials for protocol compliance and data integrity.
• Manage subject recruitment and retention activities.
• Prepare and maintain regulatory documentation and study binders.
• Schedule patient visits and coordinate room and procedure bookings.
• Communicate with sponsors, investigators, and care teams to support trial conduct.

Skills

Attention to detail

Leadership

Communication

Team collaboration

GCP knowledge

Independent work

Research ethics understanding

Education

Undergraduate degree in life sciences

CCRP designation (asset)

Tools

Microsoft Office

Job description

Description

The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator. This Fixed Term Full-timeposition is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The Research Coordinator (RC) reports to the Principal Investigator of the Inflammatory Bowel Disease Unit.

The research coordinator is a health care professional who functions as an administrator, coordinator, consultant, educator, and researcher in the organization of investigator initiated and pharmaceutical sponsored clinical trials as well as the PI initiated research projects. The RCs main task will be to coordinate prescreening processes within the IBD Unit to ensure patients are identified as possibly eligible for ongoing clinical trials. They will also be involved with clinical trials and investigator initiated trials as the main coordinator who facilitates recruitment and retention of trial subjects. The role will also assist in monitoring clinical trials to ensure compliance of procedures and protocols.

Summary of Key Responsibilities (job functions include but are not limited to):

Patient Management:

• Reviews referrals and medical histories. Determines eligibility and suitability for protocol based on presenting and interview assessment information. In consultation with the Principal Investigator and clinical care team, the RC also determines where to forward the referral should the patient not be suitable
• Follows GCP, ICH guidelines and Hepatology clinic SOPs during the informed consent process
• Completes screening utilizing appropriate tools and clinic pathway/thresholds; utilizes an advanced knowledge and skill in history and physical assessment
• Responsible for patient contact and scheduling, as well as room and procedure bookings
• When eligibility is confirmed:
  • Assess the needs of the patient to promote consistency and quality of care
  • Determine a plan of care based on the assessment and protocol compliance
  • Prepares the patient physically and emotionally for protocol participation requirements, assess need for referrals to an interdisciplinary care team
  • Implement protocol required activities ensuring excellence in delivery of the research process
  • Evaluates/monitors patients' response, recommends changes as needed
• Provides education and nursing support as determined by study participant and family assessment

Administration:

• Have an extensive knowledge of ongoing research projects
• Prepare subject research charts including source documentation of patient files; certified copies of the original and medical histories
• Maintaining accurate and detailed records of patient files to ensure they fit all criteria to be enrolled in specific clinical trials
• Ensure data entry is accurate and precise and is entered in a timely manner according to research protocols
• Aide in the preparation and submission of regulatory documentation
• Aide in ethics submissions, revisions, and annual approvals process
• Amend study protocols and consents as requiredPrepare reportable event submissions
• Responsible for room and procedure bookings
• Organize and develop patient kits for various studies

Monitoring Support:

• Manage all aspects of sponsor monitoring visits:
  • Scheduling and room bookings
  • Preparing and filing study documentation prior to visit
  • Ensuring the monitor has everything required for the visit
  • Constant communication with monitor and coordinator to ensure an effective visit
  • Obtaining proper documentation before during and after visit, as required
• Communicate with sponsor and affiliates regarding study progress
• Facilitate regulatory document completion and updates as necessary
• Ongoing maintenance of study binders

Communication/Relationships:

• Provides research related information to support staff ensuring high quality care is delivered by the team of providers
• Maintain ongoing communication with the collaborative team
• Good relationships are developed and maintained with various stakeholders
• Takes a leadership role in maintaining various research projects by communicating with allied health professionals and staff, ensuring that protocols are followed
• Good relationships are developed and maintained with University of Calgary and Alberta Health Services staff within the liver unit and GI clinic

Qualifications / Requirements:

• Undergraduate degree in life sciences, or equivalent required
• Certified Clinical Research Professional (CCRP) designation from the Society of Clinical Research Professionals (SoCRA) a definite asset
• At least two years¿ experience in a clinical research position
• Experience in gastroenterology considered an asset
• Strong working knowledge of Microsoft Office applications (Outlook, Word, Excel, Access & Powerpoint)
• Strong attention to detail required
• Certification in IATA, knowledge of the transportation of Dangerous Goods an asset
• Demonstrated technical dexterity, knowledge, organizational, interpersonal, administrative skills and skills working with computer technology - required
• Demonstrated ability to function independently and within a team environment - required
• Strong leadership, communication and decision making skills - required
• Demonstrated superior physical and emotional assessment skills ¿ required
• Quality data entry

Application Deadline:

October 28, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.