Research Program Coordinator

University of Calgary; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of Calgary's Department of Obstetrics and Gynaecology is hiring a Research Program Coordinator for a ~6-month full-time term to support a diverse portfolio of pragmatic trials and health services research. Reporting to the Principal Investigator, the role involves coordinating grant development, ethics submissions, data access, and study implementation with cross-functional teams.

The position emphasizes project management, stakeholder collaboration, and knowledge translation

Qualifications

• Master's degree or PhD in Community Health Sciences, Epidemiology, Public Health, Health Services Research, Health Policy, Health Economics, Implementation Science, Biostatistics, or a related field or equivalent working experience
• 3-5 years of progressively responsible experience in health research coordination or program administration
• Experience contributing to grant applications, manuscripts, technical reports, or scholarly publications
• Experience preparing and managing research ethics applications, amendments, renewals, and related documentation
• Demonstrated proficiency in project management and coordinating complex initiatives
• Experience with administrative health data, health services or implementation research, or pragmatic trials
• Experience in women's health research is an asset
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Teams, OneDrive)
• Excellent written communication and ability to draft reports and briefing materials
• Ability to collaborate with diverse stakeholders and work both independently and in teams

Responsibilities

• Develop and maintain project plans, timelines, milestones, deliverables, and reporting requirements.
• Coordinate research team meetings, working groups, and collaborative activities.
• Maintain accurate project records and documentation; manage data sharing/service agreements and subcontracts.
• Coordinate with Research Services, Finance, Legal Services, and external organizations to start up projects
• Monitor contractual milestones to ensure compliance with funding and institutional requirements
• Coordinate grant development and submission, and contributed grant sections and budgets
• Draft and edit grant applications, letters of support, knowledge translation plans, and related documents
• Prepare ethics submissions, amendments, renewals, and annual reports; manage data access applications
• Contribute to protocol development, study planning, and dissemination materials
• Provide guidance to junior staff and trainees; support capacity building within the team

Skills

Project management

Written communication

Stakeholder collaboration

Analytical skills

MS Office

Independent working

Education

Advanced degree in health sciences

Tools

Microsoft Office Suite

Job description

Description

The Department of Obstetrics and Gynaecology in the Cumming School of Medicine invites applications for a Research Program Coordinator. This Full-time Fixed Termposition is for approximately 6 months (based on length of grant funding), with the possibility of extension.

The position supports a diverse portfolio of pragmatic trials, population health research, health services research, women's health research, implementation research, administrative health data studies, and policy analysis and evaluation.

Current research priorities include women's health across the life course, menopause, abnormal uterine bleeding, prevention and screening, healthcare delivery innovation, administrative health data research, and behavioural nudges.

Reporting to the Principal Investigator.

Summary of Key Responsibilities

Research Program Coordination and Operations

• Develop and maintain project plans, timelines, milestones, deliverables, and reporting requirements. Track project progress and proactively identify risks and solutions to maintain project momentum
• Coordinate research team meetings, working groups, and collaborative activities
• Maintain accurate project records and documentation. Coordinate and track research-related agreements, including data sharing agreements, service agreements, memoranda of understanding, and subcontracts in collaboration with university administrative units
• Liaise with Research Services, Finance, Legal Services, and external organizations to facilitate timely execution of agreements and project start-up activities
• Monitor contractual and project milestones to support compliance with funding and institutional requirements

Grant Development and Research Planning

• Coordinate development and submission of grant applications
• Develop grant preparation timelines and coordinate contributions from collaborators
• Draft and edit sections of grant applications, letters of support, knowledge translation plans, and related research documents
• Conduct literature reviews and environmental scans to support study development and funding applications
• Identify relevant funding opportunities aligned with program priorities
• Collaborate with research and administrative personnel in the preparation of budgets and supporting documentation

Ethics, Regulatory, and Data Access Activities

• Prepare and manage ethics submissions, amendments, renewals, and annual reports
• Coordinate administrative health data access applications and related approvals
• Assist PI to ensure ethical, privacy, regulatory, and institutional requirements
• Maintain regulatory documentation and study records
• Develop and maintain study procedures and supporting documentation as required

Research Implementation, Scholarship, and Knowledge Translation

• Contribute to protocol development, study development, intervention development, and evaluation planning
• Draft and edit manuscripts, reports, conference abstracts, presentations, and related dissemination materials for a range of audiences (e.g., academic, health system, community)
• Participate in literature reviews, evidence syntheses, and the interpretation and dissemination of research findings

Team Development and Capacity Building

• Provide guidance and project-specific direction to junior staff, research assistants, graduate students, and other trainees
• Contribute to activities that strengthen the Quinn Research Group and Pragmatic Trials Unit
• Facilitate collaboration and knowledge sharing among project teams
• Contribute to trial-development activities and scholarly initiatives within the research program
  

Qualifications / Requirements:

• Master's degree or PhD in Community Health Sciences, Epidemiology, Public Health, Health Services Research, Health Policy, Health Economics, Implementation Science, Biostatistics, or a related field or equivalent working experience
• 3-5 years of progressively responsible experience in health research coordination, research management, or research program administration
• Experience contributing to grant applications, manuscripts, technical reports, or scholarly publications
• Experience preparing and managing research ethics applications, amendments, renewals, and associated documentation
• Demonstrated proficiency in project management, coordination of complex initiatives, and management of competing priorities
• Experience conducting literature reviews, evidence syntheses, and environmental scans
• Experience working with administrative health data, health services research, implementation research, or pragmatic trials is considered a strong asset
• Experience in women's health research, including reproductive health, menopause, abnormal uterine bleeding, cancer prevention, screening, or related areas is considered an asset
• Strong knowledge of standard Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and OneDrive
• Exceptional written communication skills with demonstrated experience drafting reports, grant applications, presentations, manuscripts, and briefing materials
• Demonstrated ability to establish and maintain productive working relationships with diverse collaborators
• Strong organizational, analytical, and problem-solving skills
• Ability to work effectively both independently and as part of a collaborative research team
• Experience providing guidance to students, research assistants, or trainees is an asset
• Knowledge of University policies and procedures is considered an asset

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding diversity EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.