Research Operations Assistant

Niagara College; Welland; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A leading educational institution in the Niagara Region is seeking a part-time Research Operations Assistant to support the Research and Innovation Division. This temporary position is set to start in January 2026, offering a starting salary of $24.32 per hour for up to 24 hours a week. Key responsibilities include managing data entry, assisting in financial management, and ensuring compliance with research data management practices. Candidates are expected to have a minimum 2-year diploma and related experience in research administration.

Qualifications

• Minimum 2-year diploma in any field.
• 3 years experience in records management and research administration preferred.
• Knowledge of Microsoft Office and SharePoint required.

Responsibilities

• Manage data entry for divisional budgets.
• Assist in the financial management processes.
• Track and execute invoicing for division.

Skills

Records management

Fund reporting

Research administration

Microsoft Office

Microsoft SharePoint

Business operations

Education

2-year diploma or similar in any field of study

Job description

Located in the heart of the Niagara Region – just minutes from one of the world’s most well-known tourism destinations – Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

Applications are invited for the temporary position of part‑time Research Operations Assistant in the Research and Innovation Division. The starting salary is $24.32 /hour for up to 24 hours per week. Additional hours may be required at peak times during the year such as start or end of term. The position is located at the Welland Campus. This is a temporary replacement position and is set to commence in January 2026 and conclude in August 2026. It may be subject to an extension by mutual agreement of the parties.

Reporting to the Manager, Finance Operations and Compliance, the successful candidate provides support to the Research & Innovation (R&I) division and its Innovation Centres. The Research Operations Assistant will provide clerical, administrative and compliance support to the R&I division. Duties include financial data input related to R&I grants, travel and Visa processing, as well as assisting with accounts payables and receivables. This position will assist to facilitate activities in the R&I division related to the development and oversight of essential practices and processes related to research security and research data management. Key duties include creating resource materials, managing daily operations, and ensuring compliance with implementation plans.

Responsibilities include, but are not limited to:

• Completes data entry for divisional budgets in accordance with the requirements of Niagara College and external funders
• Assists with the development, implementation and maintenance of processes relating to financial management
• Tracks and executes invoicing for the division including invoices for industry partner grant contributions/matching funds and technical service client invoices
• Tracks, coordinates, prepares, and submits all documentation required as it relates to accounts payable/receivable
• Assists with the development, implementation and maintenance of R&I processes relating to compliance requirements
• Support training activities for R&I divisional staff on institutional & funding compliance regulations and requirements
• Oversee daily research data management strategy as per funder compliance requirements
• Assist with enhancing communication channels to ensure Research Data Management specific communications are reaching the appropriate individuals
• Assist with the development of Data Management Plan (DMP) tools and guidelines
• Oversee daily research security strategy as per funder compliance requirements
• Divisional inventory management
• General divisional support

Qualifications

• Minimum 2-year diploma, or similar, in any field of study
• Minimum of 3 years experience with records management, funder reporting, and research administration an asset
• Sound knowledge of Microsoft Office, including Microsoft SharePoint
• Familiarity with the College’s research policies an asset
• Knowledge of the Tri‑Council regulations and guidelines, and knowledge of external grant management principles an asset
• Experience with business operations, processes and computer systems an asset

Niagara College is a place-based organization, and all positions are primarily based on campus. On‑campus work allows for close collaboration and a strong team culture. While most work will be done in the office, we offer the flexibility for some remote work, as the job allows.

Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who believe they can contribute to further enhancing campus diversity and equity efforts. If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.

While we thank all applicants, only those selected for an interview will be contacted.