Research Grants Officer

Western University; London; On-site; CAD 68,000 - 97,000; Full time

Job summary

The Grants Officer at Western University’s Schulich School of Medicine & Dentistry ensures high‑quality research funding applications, guiding faculty through internal and external opportunities while aligning with university and sponsor requirements.

They provide expert advice on proposal development, communicate complex guidelines clearly, and help researchers navigate approvals and funding systems to submit competitive, compliant applications.

Qualifications

• Undergraduate degree in health or life sciences or related field required.
• Master’s degree preferred for advanced research work.
• Minimum 5 years reviewing and administering grant proposals in academic settings.
• Strong communication and proposal development skills; familiarity with Canadian peer-review systems.

Responsibilities

• Guide and support faculty on research funding opportunities and proposal development.
• Ensure submissions conform to Western and sponsor requirements and policies.
• Provide well-researched advice and navigate institutional approval processes.

Skills

Grant proposal review

Communication skills

Confidentiality

Microsoft Office

Project management

Research funding knowledge

Relationship building

Team collaboration

Independent work

Education

Undergraduate Degree in Health Sciences, Medical Sciences, Life Sciences or relevant

Master’s Degree preferred

Tools

Microsoft Office Suite

Job description

Classification & Regular Hours

Hours per Week: 35

Salary Grade:14

The base salary will be $67,680 - $96,590 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

About Western

With an international reputation for success, Western ranks as one of Canada's top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada's most beautiful campuses.

About Us

The Schulich School of Medicine & Dentistry is a leading Canadian centre for outstanding education and research. The School aims to be a global leader in optimizing life-long health through innovations in research, education and active engagement with our communities. The School is the largest Faculty on campus and employs over 2,000 part time and full time faculty and over 1,200 staff. Researchers in Schulich account for over half of research funding at Western.

The Schulich School of Medicine & Dentistry’s Research Office aims to enhance the School’s research competitiveness and research capacity, and to foster a culture of research throughout the School.

Responsibilities

The Grants Officer ensures that research funding applications submitted by researchers for internal funding programs within the Schulich School of Medicine & Dentistry, as well as for various external funding opportunities, conform to high submission standards and to Western University and sponsor policies, procedures, and requirements within a complex research funding environment. The role provides guidance and support to faculty on research funding opportunities and proposal development, identifies and communicates deviations from institutional and sponsor requirements, and offers well-researched advice in support of institutional approval processes. The Grants Officer acts as a resource to researchers in navigating Western’s research policies, approval processes, and research administration systems, contributing to the effective submission of compliant and competitive research funding applications.

Qualifications

Education:

• Undergraduate Degree in Health Sciences, Medical Sciences, Life Sciences or relevant discipline
• Master’s Degree in a relevant discipline is preferred

Experience:

• 5 years of experience in reviewing and administering grant proposals in an academic research environment

Knowledge, Skills & Abilities:

• Familiarity with best practices for reviewing and writing grant proposals and with Canadian peer-review granting systems, processes and procedures
• Oral and written communication skills with an emphasis on proposal development and delivering presentations
• Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
• Ability to work in a manner that models best practices in confidentiality standards
• Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
• Ability to handle details with a high degree of accuracy and to organize and prioritize a high volume of work to meet deadlines
• Professional manner, tact, diplomacy and discretion in dealing with associates and colleagues including senior management
• Intermediate computer skills in Microsoft Office Suite
• Ability to provide guidance, support and feedback in a way that is positively received
• Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
• Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
• Ability to evaluate issues, recognize potential problems and take action to proactively resolve issues
• Ability to identify opportunities for improvement, while being open to trying new ideas and working methods
• Proven ability and natural inclination to develop relationships by interacting with people in a professional, respectful and diplomatic manner
• Ability to research new avenues of funding from federal granting agencies, industry and other funding sources
• Ability to work independently and effectively as a member of the team with diverse perspectives to achieve department goals
• Critical thinking and discernment skills to assess risk related to research grants
• Familiarity with University research policies and procedures preferred

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.