Research Grants Administrator

Dalhousie University; Halifax; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading research-intensive university in Halifax is seeking a Research Grant Administrator to manage agency funded research grants. Responsibilities include financial administration, advising faculty on policies, and monitoring expenditures. Candidates should have a Business degree and 3-5 years of related experience. The role offers a hybrid work model in Nova Scotia, with a comprehensive benefits package.

Benefits

Defined benefit pension plan

Health and dental plans

Health spending account

Employee and family assistance program

Tuition assistance program

Qualifications

• 3-5 years of related experience or equivalent training.
• Ability to adapt and prioritize tasks.

Responsibilities

• Administer General Research & Internal Research Grants.
• Advise faculty and staff on financial policies.
• Monitor account expenditures and resolve issues.
• Balance Suspense and Payroll Clearing accounts weekly.
• Generate financial reports using Cognos, Banner, and Excel.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to manage multiple tasks

Computer proficiency (Microsoft Office, Excel)

Education

Undergraduate degree in Business or related field

Job description

Dalhousie University is Atlantic Canada’s leading research‑intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose‑driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the Assistant Manager, Research and Special Purpose Accounting, the Research Grant Administrator is responsible for the general financial administration of a selection of agency funded research grants for the university.

Key Responsibilities

• Responsible for the administration of the General Research & Internal Research Grants, including Continuous Research Funds.
• Serve as advisor to faculty and staff regarding the policies and procedures of the University relating to financial administration.
• Monitor expenditures through accounts to ensure University policies and procedures and account guidelines are followed.
• Initiate follow‑up with account holders and negotiate the resolution of over expenditures.
• Responsible for the weekly balancing of Suspense and Payroll Clearing accounts.
• Generate financial reports for analysis using internal systems (e.g. Cognos, Banner) and Excel.

Note

The successful applicant will be eligible for hybrid work (combination of in‑person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in a field such as Business, plus approximately 3‑5 years related experience (or an equivalent combination of training and experience).
• Exhibit attention to detail, and have the ability to adapt and prioritize tasks.
• Excellent organizational and communication skills.
• Ability to manage multiple tasks effectively, take initiative, and work both independently and collaboratively within a team environment.
• Computer proficiency, including Microsoft Office, with extensive experience with Excel spreadsheets.

Assets

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

• Self‑Awareness & Professionalism
• Respect & Inclusion
• Knowledge & Thinking Skills
• Service
• Relationship Building

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self‑identify as members of one or more of the equity‑deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity‑deserving groups please visit www.dal.ca/hiringfordiversity If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter