Research Ethics (Studies) Coordinator

University Health Network; Toronto; On-site; CAD 55,000 - 84,000; Full time

Benefits offered by this job

HOOPP pension plan

Transit access

Flexible work environment

Development opportunities

Corporate discounts

Job summary

The University Health Network is seeking a Research Ethics Coordinator for the Research Ethics Board (REB). You will coordinate and manage submissions, reviews, revisions and approvals of research protocols, working closely with REB Co-chairs, investigators and staff across UHN.

You will apply knowledge of Tri-Council policies, ICH-GCP and health research ethics to ensure compliant submissions, maintain electronic records, and support education and communication with researchers and external

Qualifications

• Bachelor’s degree in health-related or life sciences field or equivalent
• Minimum five (5) years’ experience in clinical research
• Strong knowledge of ethics regulatory frameworks (Tri-Council, ICH-GCP, Health Canada, FDA, PHIPA)
• Working knowledge of health and social sciences research methodology
• Excellent analytical, organizational and time management skills
• Excellent interpersonal, verbal and written communication skills
• Resourceful and consultative approach
• Ability to work in a high-workload academic environment
• Proficiency in Microsoft Office and electronic REB systems
• Experience with electronic REB application systems is an asset
• Clinical Research Professional certification is an asset
• Knowledge in bioethics is an asset
• Experience as volunteer REB committee member is an asset

Responsibilities

• Coordinate and review all REB submissions and related documents
• Act as REB liaison with Co-Chairs, Vice-Chairs and panel members
• Provide accurate documentation of REB discussions and decisions
• Maintain electronic documents and appropriate archiving
• Engage in communication and education efforts
• Attend REB meetings

Skills

Analytical skills

Organizational skills

Time management

Interpersonal skills

Verbal communication

Written communication

Resourceful/consultative

Communication with stakeholders

Education

Bachelor’s degree in health-related or life sciences

Master’s degree preferred

Tools

Microsoft Office

Electronic REB systems (CAPCR, Romeo, Infonetica)

Adobe Reader

Job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Number of vacancies: 3

New or Replacement: New

Site: Hydro Place - 700 University Avenue

Department: Research Ethics Operations

Reports to: Senior Manager, Research Ethics Operations

Salary: $40.49 to $60.73 per hour

Shifts: Monday to Friday

Hours: 37.5 per week

Status: Permanent Full-Time

Closing Date: September 30, 2026

Position Summary

The Research Ethics Coordinator for the Research Ethics Board (REB) is a key administrative position within the research structure of the University Health Network. The position has both scientific and ethics review functions as well as a liaison function. The Coordinator is responsible for the coordinating and managing of all aspects of the submission, review, revision, and approval of research protocols within the University Health Network. The Coordinator must be familiar with experimental design as it applies to biomedical research and be familiar with the most recent ethical standards as captured in the Tri-Council Policy Statement. The Coordinator must be able to communicate and liaise effectively with the REB Co-chairs, investigators, research coordinators and administrative staff throughout UHN as well as with outside groups such as pharmaceutical companies and government agencies. The Coordinator coordinates and supports the REB and its' members. The Coordinator must have effective organizational skills and is responsible for supervising the daily maintenance of electronic files. The Coordinator must be able to work independently, but under the supervision of the Senior Manager and Team Lead.

Duties

• Coordination and review of all REB submissions and its corresponding study documents (e.g. research protocols, Investigator Brochures, consent forms, etc.) received by the REB office, for initial REB submissions, amendments, protocol deviations, unanticipated problems, adverse events, renewals, closures, researchers’ responses to REB queries and make recommendations for decision or need for revision;
• Acting as a Research Ethics liaison, you will work with the REB Co-Chairs, Vice-Chairs, Panel members and other members of the Ethics Review Services team throughout the ethics review process to ensure REB submissions are in compliance with relevant regulations, guidelines and policies;
• Providing accurate and complete documentation of REB discussions and decisions;
• Coordination and the maintenance of electronic documents to ensure timely and accurate record keeping; responsible for appropriate archiving of electronic files (as required);
• Communication and education;
• Attending REB Meetings.

Qualifications

• At minimum, a Bachelor’s degree in a health-related or life sciences field or equivalent combination of education/experience related to clinical trials; Master’s preferred
• Minimum five (5) years’ experience in clinical research conducting trials or acting as a research coordinator or monitor
• Strong knowledge of research administration and ethics regulatory frameworks (e.g. most recent Tri-Council Policy and Ethical Conduct for Research involving Human Participants, ICH-Good Clinical Practice Guidelines, Health Canada Division 5, FDA regulations, PHIPA, etc.)
• Possess a working knowledge of health and social sciences research methodology
• Excellent analytical, organizational and time management skills required
• Excellent interpersonal, verbal and written communication skills
• Must be resourceful and have consultative skills
• Demonstrated ability to use tact and discretion in a high-workload, highly demanding academic research environment where breadth of research and ethical issues can be diverse, novel and/or complex
• Computer proficiency (e.g. Microsoft Office, Teams, Adobe Reader, etc.)
• Experience with an electronic REB application system (e.g. CAPCR, Romeo, Infonetica, etc.) an asset
• Certification as a Clinical Research Professional (e.g. SOCRA, ACRP, etc.) an asset
• Demonstrated knowledge in bioethics an asset
• Experience as a volunteer REB committee member an asset

Additional Information

Why join UHN?

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.