Research Coordinator (50% FTE)

University of Toronto; Toronto; Hybrid; CAD 34,000 - 43,000; Part time

Job summary

The University of Toronto invites applications for a part-time Research Coordinator role in the AIM BIG project based in Toronto. Reporting to the Principal Investigator, you will manage day-to-day administration, track milestones, and facilitate cross-site communications with partners and stakeholders.

You will assist in data analysis, prepare interim and final reports, ethics applications, and publications, and support website content updates with rigor and attention to detail.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum two years coordinating research projects in an academic setting.
• Interest in aging and inequalities research.
• Experience building relationships with internal/external stakeholders.
• Experience drafting summaries and producing tables and reports.
• Experience completing REB applications and university research protocols.
• Proficiency with Microsoft 365 apps and CMS to update website content.
• Strong written and spoken communication; able to multi-task and meet deadlines.

Responsibilities

• Coordinate meeting schedules, agendas and follow-up items.
• Format data for presentations and reports.
• Liaise with agencies, collaborators and sponsors.
• Provide information on processes, policies, and procedures.
• Plan events and programming, including logistics.
• Maintain information on digital platforms and ensure brand consistency.
• Handle sensitive and confidential information.

Skills

Interpersonal skills

Organizational skills

Communication skills

Teamwork

Attention to detail

Initiative and problem-solving

Education

Bachelor's Degree

Tools

Microsoft 365

Word

Excel

PowerPoint

SharePoint

WordPress

Drupal

Job description

Description

About us

The Factor-Inwentash Faculty of Social Work (FIFSW) at the University of Toronto (U of T) is distinguished by its emphasis on the integration of research and practice in both the classroom and its practicum education. As the oldest school of social work in Canada, FIFSW has been on the cutting edge of education, policy, research and practice for more than 100 years. Recognized as one of the leading social work research Faculties in North America, FIFSW is highly involved in promoting excellence in social work practice and policy development.

Teaching in the Faculty is enriched by the internationally recognized research of faculty members which is designed to help governments, agencies and communities effectively address real world challenges.

Your opportunity

Aging in the Margins: Building Inclusivity and Goodwill (AIM BIG) is a seven-year SSHRC project that will bring together leading researchers, community organizations, and older adults across Canada, the United Kingdom, Ireland, Norway, Finland, and Sweden, to better understand and address the processes that shape marginalization in later life.

Reporting to the Principal Investigator, the Research Coordinator will support the Toronto (U of T) based research initiative. This role is responsible for the day-to-day administration of the project including tracking project milestones, maintaining project documentation and progress, facilitating communication and collaboration across multiple sites communications among stakeholders, supporting in the preparation of presentations, data analysis and presentation, interim and final reports, ethics approval applications, research proposals, and publications. The role also supports website content updates.

Your responsibilities will include

• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Formatting data collected for presentations and reports
• Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders
• Providing detailed information on processes, policies, and procedures
• Conceptualizing, coordinating, and executing event activities and programming, including determining logistical details and organizing resources
• Maintaining information on digital platforms and verifying that content is consistent with brand guidelines
• Handling sensitive and/or confidential information

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years' of experince coordinating research projects in an academic environment.
• Demonstrated interest in research on aging and inequalities.
• Experience fostering positive relationships with internal and external stakeholders, including community partners, agencies.
• Experience drafting summaries of research results, producing tables, figures and reports.
• Experience completing Research Ethics Board (REB) applications and related University research protocols (e.g. annual reports sent to funder, research office, Faculty).
• Proficiency in Microsoft 365 apps (e.g. Outlook, Word, Excel, PowerPoint, SharePoint, etc.) and content management systems (e.g. WordPress, Drupal) to update website content.
• Excellent interpersonal, organizational and communications skills (oral and written) with an ability to multi-task and prioritize competing demands.
• Ability to work independently and in a team environment.
• Strong commitment to accuracy and attention to detail.
• Demonstrated initiative and problem-solving skills and proven ability to meet deadlines.

Assets (Nonessential)

• Fluency in French both written and oral.
• Experience with knowledge mobilization and translation activities aimed at lay public, as well as researchers and/or decision makers.

To be successful in this role you will be

• Accountable
• Decisive
• Goal oriented
• Organized
• Proactive
• Resourceful

Closing Date: 09/30/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Continuing

Schedule: Part-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 Pro-rated at 50% FTE -- $33,958 with an annual step progression to a maximum of $43,427.50. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Research Administration & Teaching

Note: This is a 50% FTE position.

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

Job descriptions are available upon request for internal applicants.