Research Compliance Coordinator

NOSM University; Greater Sudbury; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Accommodation for applicants with dis­

Job summary

NOSM University is seeking a Research Compliance Coordinator to support researchers through ethics approvals and to coordinate animal care governance and safety programs.Reporting to the Manager, Research and Graduate Studies Administration, you will also mentor staff and coordinate information flow across units.

The role requires a postsecondary degree in life sciences with at least five years of related experience, deep knowledge of TCPS2, CCAC guidelines, and familiarity with ROMEO and

Qualifications

• Postsecondary degree in Life Sciences or related discipline.
• Minimum of five years of related experience.
• Knowledge of TCPS2, CCAC and related regulations.
• Experience with research administration software (e.g., ROMEO).

Responsibilities

• Coordinate NOSM University's research compliance programs and processes.
• Support researchers with obtaining research ethics approvals.
• Coordinate the Animal Care Committee and related safety programs.

Skills

Research compliance

Training & mentoring

Communication

Project management

Team collaboration

Education

Postsecondary degree in Life Sciences or related discipline

Tools

ROMEO

Microsoft Office

SharePoint

Website editing

Job description

Applications close on November 27th, 2026 at 4:00 p.m.

Reporting to the Manager, Research and Graduate Studies Administration, the Research Compliance Coordinator works with colleagues of the Research Services Office to coordinate NOSM University’s research compliance programs and processes. This position supports researchers with obtaining Research Ethics approvals. This position also serves as the Animal Care Coordinator. In this capacity, they coordinate the governance of the Animal Use program, including supporting the Animal Care Committee (ACC) and coordinating the certification and institutional assessment visits for the Canadian Council on Animal Care (CCAC). In addition, this position coordinates the Research Laboratory Safety, Biosafety & Biosecurity and Radiation Safety Programs, including the permit applications and risk assessments.

Tasks may include but are not limited to the following:

• Works with the Pre-Award Officer and the Post-Award Officers to ensure research compliance requirements are properly identified at the Pre-Award stage, and met at the Post-Award stage.
• As the point of contact for the team, provides mentoring and training to the Office staff on research compliance, including research ethics, animal care, laboratory safety, biosafety and biosecurity and radiation safety.
• Coordinates the flow of information internally and with other units, portfolios and partnered organizations.

Research Ethics

• Prepares, disseminates and maintains training materials, including updates to the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2), for researchers.
• Supports researchers with obtaining research ethics approval, and renewals.
• Liaises with partner institutions serving as NOSM University’s Boards of Records.
• Supports future growth in research ethics supports for researchers.

Animal Care

• Supports the proper functioning of the ACC and assists ACC members in fulfilling their responsibilities.
• Coordinates activities of the ACC, and preparation of ethics review feedback for animal research projects.
• Manages the processes for the post-approval monitoring, pedagogical merit review, and scientific merit review for relevant animal research projects.
• Liaises with animal researchers regarding their submissions including new animal utilization protocols, protocol amendments and annual renewals; coordinates outstanding revisions/responses, missing documents, unapproved submissions.
• Interprets national, provincial and institutional policies, procedures and guidelines relating to animal care and communicates these policies, procedures and guidelines to members of NOSM U’s research community.
• Drafts new policies, guidelines, procedures, and standard operating procedures related to animal care ethics, under the guidance of the animal care committee.
• Coordinates the required animal care certifications.
• Works closely with the ACC Chair and the Research Services Office leadership to implement decisions of the ACC.
• Ensures the required ACC training is current and compliant with CCAC and other governing bodies, and that all ACC members have the necessary supports to undertake their responsibilities.
• Drafts an annual report about the ongoing activities of the ACC for the NOSM University Senate and Board of Governors.

Research Laboratory Safety, Biosafety & Biosecurity and Radiation Safety

• Supports the HPTA licence holder, the CNSC licence holder, the Biosafety Officer and the Radiation Safety Officer with data, metrics and reports required to fulfill their roles and responsibilities.
• Coordinates the Research Laboratory Safety Program, Biosafety & Biosecurity Program and Radiation Safety Program, including the application and renewal of required licences, the Research Laboratory Manual, Biosafety Manual and Radiation Safety Manual, and programs’ documents and workflows.
• Coordinates permit applications and renewals, risk assessments, incident reports, regulatory inspections, and reporting.
• Performs other duties as assigned.

Qualifications

Education

• A postsecondary graduate degree (preferably in Life Sciences or other related discipline) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

Knowledge, Skills and Abilities

• Minimum of five (5) years of related experience is required.
• Previous experience with one or more of the following will be a considerable asset: research ethics, animal care governance, lab safety program, biosafety & biosecurity program, radiation safety program.
• Must have a comprehensive understanding of research administration in a postsecondary environment
• Knowledge of research ethics, animal care, lab safety programs, biosafety & biosecurity programs, radiation safety programs, and research specific legislation requirements as they apply to policies, procedures and protocols in a university research office
• Knowledge of federal and provincial legislation, regulatory requirements, and institutional policies in human research, animal research, lab research, biological materials research, and nuclear substances research
• Understanding of the research process in an academic environment
• Knowledge of university administration policies and procedures
• Familiarity with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans and the workflow for research ethics approval
• Familiarity with the Canadian Council on Animal Care (CCAC) policies and guidelines, Ontario Ministry of Agriculture, Food, and Agribusiness (OMAFA) legislation (Animals for Research Act), and other related regulations and guidelines.
• Familiarity with the federal and provincial legislation governing the use of biological materials and nuclear substances, including the Human Pathogens and Toxins licence and the Canadian Nuclear Safety Commission licence.
• Ability to respond quickly in a dynamic and changing environment
• Demonstrated project and time management skills
• Ability to work individually as well as part of a team
• Ability to quickly and effectively adapt to new technologies
• Experience with research administration software (i.e. ROMEO)
• Proficient in a variety of software programs including the Microsoft Office Suite, SharePoint and website editing
• Ability to adhere to best practices in document management, including the use of an electronic document management system
• Ability to create, compose, edit and proofread materials using exceptional attention to detail

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)
• French/Indigenous language skills would be considered asset

Working Conditions

• Extended periods of sitting
• Interaction with employees, management, researchers and the public at large
• Working in a busy office environment with frequent interruptions
• Occasional overtime and travel

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at [e-mail] .

NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM University does not use AI in our hiring process.

NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:

“I am a Canadian citizen or permanent resident of Canada.”

“I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”

“I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.

NOSM University is a non-profit organization.
Charitable Registration: 86466 0352 RR0001