Research Administrator

ubc; Vancouver; On-site; CAD 80,000 - 115,000; Part time

Job summary

UBC’s Administrative Support | Human Early Learning Partnership | Faculty of Medicine invites a Research Administrator to manage and coordinate research components within the community systems program, working with the Principal Investigators to support project progress and knowledge transfer.

The role includes developing ethics submissions, data collection instruments, data tracking and retention strategies, supervising staff, and coordinating timelines and budgets.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level B

Job Title

Research Administrator

Department

Administrative Support | Human Early Learning Partnership | Faculty of Medicine

Compensation Range

$7,158.42 - $10,292.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

November 23, 2026

This position is part-time at .6 FTE (21 hours/week) and the compensation will be prorated.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Research Administrator is responsible for the efficient and effective management and coordination of both discrete and integrated research components within the community systems research program. In regular contact with the Principal Investigator(s), the incumbent supports the Principal Investigator(s) and engages in all aspects of research management and coordination, focusing on the overall progress of the various research projects, designing and administering conceptual and methodological frameworks and protocol, developing and supervising analytical processes, and facilitating knowledge transfer strategies.

The incumbent will work to identify issues of concern in a timely and non-judgmental manner and present a range of solutions that will meet program and project goals and objectives. The incumbent develops research ethics submissions, data collection instruments and materials, data tracking and retention strategies, orientation and data collection packages. S/he provides support and training to team members in research methods (e.g. mixed methods, qualitative and quantitative methodologies) and computer-assisted analysis (e.g., NVIVO, Atlas TI, SPSS, and related software applications). S/he will foster research team development and monitor team activities, including budget and timeline management, and supervise and oversee research activities and the technical work of analysts, writers, editors, transcribers, translators, etc. The incumbent develops and maintains descriptive internal and public documents concerning the research components of the projects, working with the Principal Investigator(s) to ensure research content is developed in accordance with project standards for public, professional, academic and policy knowledge transfer activities. The job will require flexible working hours and may require evenings, weekends and occasional overnight travel.

Organizational Status

This position reports directly to the Principal Investigators, and works closely with HELP Faculty and Researchers. The position will also work closely with and maintain communication with the various members of the HELP Management Team and the HELP Administrative staff.

Work Performed

Research Management:

• Has a comprehensive understanding of the research program and is able to speak to the research and progress of the array of projects under the community systems program;


• Able to mentor and provide instruction to research assistants and community researchers/partners;


• With Principal Investigator(s) develops timelines and budgets for research components based on deliverables. Compiles and synthesizes the timeline and budgets into a project management critical path e.g. GANTT chart that covers all research components of the project;


• Oversees the maintenance of clear and up-to-date e-paper version of all materials related to the research projects within the community systems program;


• Participates in team meetings, bringing information and analysis of the research progress, anticipating future budget and operational requirements of the various research initiatives;


• Drafts and implements recommendations for the ongoing development and maintenance of the research infrastructure;


• Supervises the work of Research Assistant(s), summer students i.e. practicum placement students, graduate students, and interns;


• Coordinates the submission of grant applications (letters of intent & full proposals) for single and multi-investigator, institutional collaborative proposals, and philanthropic proposals;


• Composes, edits and proofs grant proposals, contracts, academic proposals and re