Research Administrative Assistant

World Health Research Inc.; Hamilton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading clinical research organization in Hamilton, Ontario, is seeking a Research Administrative Assistant to support the Operations team. The ideal candidate will have a university degree, 2 years of administrative experience, and proficiency in Microsoft Office. Responsibilities include scheduling meetings, managing documents, and facilitating communication with stakeholders in a fast-paced environment.

Qualifications

• Minimum of 2 years of experience in administrative or office support roles, ideally in clinical research or a healthcare-related field.
• Strong organizational and multitasking skills with a keen attention to detail.
• Ability to work independently and collaboratively in a team-oriented environment.

Responsibilities

• Provide administrative support to the Operations team.
• Assist in the preparation and formatting of documents, presentations, and reports.
• Coordinate and maintain filing systems for essential study and regulatory documents.
• Facilitate communication with internal and external stakeholders.
• Track and monitor departmental expenses.

Skills

Organizational skills

Proactivity

Verbal communication

Written communication

Attention to detail

Team collaboration

Education

University Degree or equivalent

Tools

Microsoft Office Suite

Database management systems

Job description

Job Description

Job Description : Research Administrative Assistant :

The World Health Research (WHR) Administrative Assistant supports the Operations team (project director, project manager, project coordinator, and administrative assistant), playing a key role in ensuring the smooth functioning of daily administrative activities and clinical trial processes.

• The ideal candidate is organized, proactive, and thrives in a fast-paced environment.
• The position requires the ability to work independently as well as collaboratively with cross-functional teams to ensure timely and accurate completion of tasks.

Key Responsibilities :

• Provide administrative support to the Operations team, including scheduling meetings, managing calendars, and organizing travel arrangements.
• Assist in the preparation and formatting of documents, presentations, and reports.
• Coordinate and maintain filing systems, both electronic and physical, for essential study and regulatory documents.
• Facilitate communication with internal and external stakeholders, including clinical sites and vendors.
• Track and monitor departmental expenses and assist in processing invoices.
• Manage office supplies and equipment to support operational needs.
• Support data entry tasks and maintain databases related to clinical trials and administrative activities.
• Ensure adherence to company policies, procedures, and timelines for administrative processes.

Qualifications and Experience :

• University Degree or equivalent.
• Minimum of 2 years of experience in administrative or office support roles, ideally in clinical research or a healthcare-related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team-oriented environment.

Company Description

World Health Research improves health through knowledge as a leading clinical research organization engaged in high quality, high impact health research, setting the standard for operational excellence.