Research Administrative Assistant

St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 60,000 - 80,000; Part time

Job summary

A healthcare institution in Hamilton is seeking a temporary part-time employee to assist in various research studies. Responsibilities include data entry, patient recruitment, and organizing events. The ideal candidate has a post-secondary education and relevant experience, along with strong communication and organizational skills. Proficiency in Microsoft Office and familiarity with research terminology are essential.

Qualifications

• Post-secondary school diploma or degree plus at least 2 years of relevant experience.
• Ability to track expenditures and budget status of several research projects effectively.
• Ability to learn quickly and adapt to changing priorities in a busy environment.

Responsibilities

• Assist in various research studies including systematic reviews and trials.
• Organize events like research presentations and meetings.
• Help maintain research program documentation and records.

Skills

Medical terminology knowledge

Microsoft Office proficiency

Excellent time management

Strong interpersonal skills

Attention to detail

Independent problem-solving

Education

Post-secondary diploma or degree

Tools

REDCap

EndNote

Statistical software

Word

Excel

PowerPoint

Job description

Position Details

Posting #: 32173

Department: HAHSO-QTP-MACE

Employee Type: Temporary, Part Time

If Temporary, Number of Weeks: 52

Union: Non-Union

Openings Remaining: 1

Schedule

Work Days: Monday to Friday

Time of Day: Days

Shift: 5 hour

Shift Start: Hours are subject to change based on operational requirements.

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 02/09/2025

Closing Date: Open until filled

Position Description

Qualifications

• Post-secondary school diploma or degree plus at least 2 years of relevant experience
• Knowledge of medical and research methods terminology
• Proficiency in Microsoft Office software is a requirement, familiarity with statistical software is an asset
• Excellent time management, organization and scheduling skills
• Excellent interpersonal and communication skills, both written and verbal
• Ability to track expenditures and budget status of several research projects across hospital and university software
• Attention to detail as accuracy of work is extremely important
• Ability to set priorities amongst a range of tasks and to meet project and task deadlines in a very busy clinical research environment
• Ability to work independently, problem solve in frequent new situations and as part of a team
• Ability to learn quickly and adapt to changing priorities

Responsibilities

• Assist in several research studies including systematic reviews, randomized trials, large observational database studies, and qualitative studies – will involve case report form creation and validating in REDCap, data coding and organization, patient recruitment and interviewing, data entry and validation, consenting, process documentation, communications with research patients and other physicians
• Assist with logistics of grant applications, presentations – e.g., prepare graphs, online polling; with reports and manuscripts – primarily referencing (Endnote). Submit and format manuscripts online to journals
• Create and maintain CV Modules, faculty web pages and database for article collection, funding of projects specific to research and curriculum vita updates; maintain Common CV module
• Schedule occasional appointments and meetings
• Organize events as required- CPT division, CEM rounds, summer student research presentations
• Help maintain research program key documents repository in RedCap
• Assist with various Finance groups in university and hospital, maintaining and reconciling records, processing statements
• Downloading journal articles and reports/literature searches
• Knowledge of Word, Excel, PowerPoint required, experience with EndNote, Covidence, statistical software is an asset
• Assist in the hiring process of co-op and summer students
• Assist with CPT research dissemination – web page and social media, newsletters, create promotional materials (posters, banners) as needed
• Work as part of Dr Holbrook’s research team, liaising with other research faculty, staff and students

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH. We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.