Rental Administrator

Brandt Group of Companies; Regina; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Continuous learning opportunities

Advancement opportunities

Comprehensive benefits

Job summary

Brandt Corporate Services Ltd. in Regina, SK is seeking a Rental Administrator to join our team to administer and financially process equipment rental operations throughout the rental lifecycle.

The role emphasizes invoicing, data maintenance, lien registrations, and ensuring accuracy in the accounting system while collaborating with branches to resolve discrepancies and meet deadlines. This position offers a collaborative environment with growth opportunities.

Qualifications

• Strong organizational and time-management skills with the ability to meet deadlines.
• Strong verbal and written communication skills.
• High level of accuracy and attention to detail.
• Working knowledge of basic accounting transactions.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality of financial information.
• Capable of managing multiple tasks in a fast-paced environment.
• Professional, reliable work ethic.
• Experience with databases and Microsoft Office.

Responsibilities

• Process weekly and monthly rental invoicing accurately and timely.
• Calculate and invoice monthly over-hour charges.
• Prepare and organize rental files and documents.
• Update equipment records in the accounting system.
• Register and discharge equipment liens via PPSA portals.
• Maintain rental database in Microsoft Access.
• Perform month-end balancing, reconciliations, reporting.
• Support process improvements and data integrity.
• Communicate with branches to resolve discrepancies.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Accounting basics

Independence

Teamwork

Confidentiality

Multitasking

Excel

Access

Tools

Microsoft Access

Excel

Job description

Brandt Corporate Services Ltd. is seeking a Rental Administrator to join our team in Regina, SK. The Rental Administrator will be responsible for the administration and financial processing of equipment rental operations, ensuring the accurate and timely management of rental transactions throughout the rental lifecycle.

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand. For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best. Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

• Process weekly and monthly rental invoicing for all divisions, ensuring accuracy and timely completion.
• Calculate, process, and invoice monthly over hour charges.
• Prepare, maintain, and organize rental files and supporting documentation.
• Update and maintain equipment records within the accounting system, ensuring rental data is accurate and current.
• Register and discharge equipment liens through the Provincial PPSA portals.
• Manage electronic rental start and stop transactions within manufacturers portals.
• Maintain and update the rental database using Microsoft Access.
• Perform month-end rental balancing, reconciliations, and reporting activities.
• Support continuous process improvement by ensuring data integrity and compliance with company policies and procedures.
• Communicate with branch personnel to resolve discrepancies and ensure timely rental processing.

What We Look For

• Strong organizational and time-management skills with the ability to meet strict deadlines.
• Strong verbal and written communication skills.
• High level of accuracy and attention to detail.
• Working knowledge of basic accounting transactions.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Capable of managing multiple tasks in a fast-paced environment.
• Professional, reliable, and dependable work ethic.
• Proficiency with computer systems, databases, and Microsoft Office applications, particularly Access and Excel.
• Previous accounting experience is considered an asset.

What We Offer

• Competitive compensation: we offer fair, market-based wages that recognize your skills, experience, and contributions.\
• Continuous Learning: through on-the-job training and educational opportunities.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental and more to support your wellbeing.
• Retirement savings programs: Pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.