Remote Finance & Admin Coordinator - Clinical Trials

ClinSurge Research; Toronto; Hybrid; CAD 60,000 - 76,000; Full time

Job summary

ClinSurge Research is seeking a Finance and Administration Coordinator to support financial, administrative, and HR operations across the clinical trial portfolio. This role maintains CTMS records, manages invoicing, stipends, and investigator payments, and oversees payroll and onboarding activities.

The ideal candidate is detail-oriented, comfortable with financial data and clinical systems, and capable of handling multiple studies with deadlines.

Qualifications

• 2+ years in admin, finance, or coordinator roles, preferably in clinical research or healthcare.
• Experience with AI tool build-out or workflow configuration.
• Strong budget, invoice and payment-tracking skills.
• Excellent written and verbal communication.

Responsibilities

• Build and maintain CTMS study records, budgets, schedules, and milestones.
• Prepare and submit study invoices; track payments and reconcile discrepancies.
• Process participant stipends and investigator payments per contracts.
• Run payroll and maintain employee profiles in QuickBooks.
• Support onboarding/offboarding and HR administration.
• Draft templates, update forms, and support workflow improvements.

Skills

Project management

Attention to detail

Budgeting & invoicing

Communication skills

Remote work flexibility

Education

Finance or Business Administration degree or diploma

Tools

Microsoft Excel

QuickBooks

Claude Enterprise

CTMS platforms

AI workflow tools

Job description

ClinSurge Research is seeking a Finance and Administration Coordinator to support financial, administrative, and HR operations across the clinical trial portfolio. This role maintains CTMS records, manages invoicing, stipends, and investigator payments, and oversees payroll and onboarding activities.

The ideal candidate is detail-oriented, comfortable with financial data and clinical systems, and capable of handling multiple studies with deadlines.