Remote Business Operations Assistant (Part-Time) | 2 Years Exp

Gleancraft Services; Canada; Remote; CAD 22,000; Part time

Job summary

A professional cleaning and property management company seeks a part-time remote operations support agent in Canada. The candidate should have at least 2 years of experience in administration or customer service, familiarity with bookkeeping, and basic social media skills. The role involves administrative tasks such as invoicing and tracking expenses, requiring a valid Ontario driver's licence for some errands. Competitive compensation starting at C$22/hour, increasing after probation.

Benefits

Remote work flexibility

Training provided

Opportunity for increased hours or full-time

Qualifications

• Minimum 2 years of experience in administration, bookkeeping, or customer service.
• Experience with invoicing, accounts receivable, expense tracking, and payroll preparation.
• Basic marketing/social media skills for content creation and scheduling.

Responsibilities

• Prepare and send client invoices; maintain accounts receivable records.
• Track receipts and expenses; assist in preparing bi-weekly payroll summaries.
• Set up jobs in our system, monitor job status and send progress reports.

Skills

Administration

Bookkeeping

Customer service

Social media skills

Google Workspace

Excel

Tools

QuickBooks

Wave

Job description

Type: Part Time, Remote (Ontario based) Hours: Monday, Tuesday, Thursday & Friday (~20 hrs/week, approx. 5 hrs/day) Contract Duration: 1 year contract, with potential to expand to full time as the business grows Probation Period: First 3 months at C$22/hour; after successful review rate increases to C$23/hour Driving/Errands: Must hold a valid Ontario driver's licence. Able to use company car for errands, supply pick-ups/drop-offs and team support? If you use your own car you'll receive extra compensation. Location: Remote work from home (Ontario); occasional visits to North York office and local sites required.

About Gleancraft Services

We are a busy and growing professional cleaning, maintenance and property management company based in North York. We specialise in delivering thorough cleaning, maintenance and turnaround services across the GTA. Join us to support daily operations from your remote office and on the ground when needed all within a team that values precision, reliability and growth.

Key Responsibilities

• Prepare and send client invoices; maintain accounts receivable records.
• Track receipts and expenses; assist in preparing bi-weekly payroll summaries.
• Set up jobs in our system, monitor job status and send progress reports.
• Respond to client & internal emails; deliver excellent customer service.
• Create social media posts from job photos/videos; schedule content; monitor engagement; write short articles for our website.
• Check in with the field team; coordinate tasks, identify scheduling conflicts and keep workflows on track.
• Use company car (or your own) for errands and supply runs; receive training for site visits, supply purchase/drop off and field support.
• Occasionally attend our North York office for team meetings or coordination.
• Be proactive: manage your workload, follow up without reminders, keep organised and multi-task effectively each day.

What We're Looking For

• Minimum 2 years of experience in administration, bookkeeping or customer service.
• Experience with invoicing, accounts receivable, expense tracking and payroll preparation.
• Basic marketing/social media skills: content creation from photos/videos, scheduling posts, writing articles.
• Proficiency in Google Workspace, Excel; experience with QuickBooks, Wave or similar is an asset.
• Comfortable using remote collaboration tools (Zoom, Slack, Google Drive) and troubleshooting basic tech issues.
• Valid Ontario driver's licence; able and willing to use company or personal vehicle for tasks.
• Ontario based (GTA preferred) for timezone and occasional office/site presence.
• Initiative driven: able to work independently after training, handle multiple tasks, keep organised and follow through without reminders.
• High confidentiality & data security awareness: you’ll handle financials, client data, and internal systems.
• Flexibility & adaptability: the role will grow and change as the business expands.

Preferred

• Previous experience supporting small businesses or fast growing teams.
• Experience with property management, maintenance or service industries.

Compensation & Benefits

• C$22/hour during probation (first 3 months); increases to C$23/hour after review.
• Approx. C$2,000/month based on ~20 hrs/week schedule.
• Remote work flexibility; occasional in-field and office presence.
• Training provided for site visits and supply running tasks.
• Opportunity to grow as the business expands into more hours or full time.

How to Apply

Please send your resume and a short introduction outlining your experience in administration/bookkeeping, social media/marketing, remote work and field support to:

We look forward to hearing from you and discovering how you can help run the operations of Gleancraft Services!