Registration Coordinator, Academic Assessment

Engineers & Geoscientists British Columbia; Burnaby; Hybrid; CAD 61,000 - 69,000; Full time

Job summary

A regulatory body for engineering and geoscience in Burnaby is seeking a Registration Coordinator to evaluate academic qualifications and support applicants throughout their registration process. The ideal candidate will have a Bachelor's degree, 2-5 years of relevant experience, and strong analytical and organizational skills. This position offers a competitive salary between $61,000 and $68,500, and comes with comprehensive benefits in a collaborative and inclusive culture.

Benefits

Competitive salary

Comprehensive benefits

Inclusive culture

Qualifications

• 2-5 years of relevant experience in a similar role.
• Ability to work independently and collaboratively.
• Knowledge and application of privacy policy.

Responsibilities

• Evaluate academic qualifications for engineering and geoscience applicants.
• Supports the application process and advises applicants.
• Participates in departmental team functions related to registration.

Skills

Strong analytical skills

Exceptional organizational skills

Exceptional customer service skills

Proficiency in MS Office

Education

Bachelor's degree in Social Sciences or related area

Job description

Overview

Engineers and Geoscientists British Columbia is currently searching for a Registration Coordinator, Academic Assessment to join our team in Burnaby!

The Registration Coordinator is responsible for supporting the evaluation of academic qualifications and advising applicants, staff, and other partners on policies and procedures. This individual is responsible for the intake process for all designations (engineering and geoscience) with respect to evaluation of academic background. Additional duties involve partaking in departmental team functions related to the registration process for engineering and geoscience applicants.

Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.

What This Position Does

• Reviews engineering and geoscience applications for academically qualified applicants, verifies documentation, and moves applications forward for registration.
• Participates in the evaluation of non-academically qualified engineering and geoscience applications; reviews and approves documents; identifies degrees and their level of accreditation and fulfilment of academic requirements with respect to the Professional Governance Act, Bylaws and policies.
• Researches schools and degrees not accredited or considered to be substantially equivalent to an accredited program.
• Categorizes and provides appropriate process routing for applicants indicating whether they are academically qualified or non-academically qualified.
• Prepares training documentation on undertaking academic reviews and trains staff on the process for reviewing academically qualified and non-academically qualified applications.
• Coordinates the distribution of files to volunteers, volunteer committees and assessment panels.
• Uploads completed applications for volunteer reviewers and processes the results upon receipt.
• Supports engineering and geoscience applicants on the application process, advises on registration policies, and recommends the optimal route of application. Communicates with and counsels applicants during the academic assessment and decision stages of their application.
• Participates in shared department team functions such as:
  • Responding to emails and calls received through Registration Reception
  • Scanning mail and properly cataloguing application-related documentation
  • Verifying, processing, and uploading electronic transcripts
  • Data entry/data clean-up
  • Providing support at reception
• Other duties as assigned by direct leader and, as appropriate, members of the departmental leadership team.

What You Bring to the Table

The successful applicant will possess the following:

• Bachelor's degree in Social Sciences, Human Resources, Communications, Business or a related area is preferred.
• Additional training in credentials evaluation is an asset.
• 2-5 years of relevant experience in a similar role.
• Ability to work independently and collaboratively.
• Strong analytical and problem-solving skills.
• Exceptional organizational skills, including managing multiple competing priorities and adapting quickly to emerging priorities.
• Exceptional customer service skills.
• Proficiency in core MS Office programs and ability to learn new role-specific software/applications related to databases and data analytics.
• Knowledge and application of privacy policy, records security and document management protocols.

What’s In It For You

Each member of our team contributes to public safety in BC and helps us deliver on our vision of "modern regulation for a resilient world." We serve the public as an inclusive, progressive, and future-focused regulator. Our Strategic Plan also places priority on our role to advance climate action, foster equity, diversity and inclusion, and move towards reconciliation with Indigenous peoples. At Engineers and Geoscientists BC, we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.

This role offers a competitive compensation and benefits program including a salary within our hiring range of $61,000 to $68,500. Placement within the hiring range will be based on candidate experience relative to the requirements of the role. Additional details on our generous benefit offerings are found below.

Who We Are

Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers.

Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. We regulate and govern these professions under the authority of the Professional Governance Act.

We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.

We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization.

To learn more about our work please visit us at the Human Resources page.