Registrar - GAIN Program

Vision Loss Rehabilitation Canada; Calgary; Hybrid; CAD 41,000 - 51,000; Full time

Benefits offered by this job

Competitive salaries and benefits

Flexible schedules

Opportunities for professional development

Job summary

A national health services organization is seeking a Registrar for the GAIN Program. This full-time position involves managing client information using electronic medical records and providing administrative support. Candidates should have 3 years of administrative experience and proficiency in relevant software. The role supports those with vision loss and offers competitive salaries and benefits.

Qualifications

• Proficient level of knowledge in the electronic medical record application.
• Demonstrated organizational and time management skills.
• Ability to effectively communicate verbally and in writing.

Responsibilities

• Register clients and manage electronic medical record workflows.
• Provide administrative support to managers and team members.
• Ensure timely entry of client information into the system.

Skills

Knowledge of electronic medical record application

Organizational skills

Time management skills

Sensitivity to needs of persons with vision loss

Effective verbal and written communication

Detail-oriented

Proficient in Microsoft Office

Education

3 years working experience in an administrative function

Job description

3 days ago Be among the first 25 applicants

Do you want to work for a health care organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest asset?

Vision Loss Rehabilitation Canada is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified specialists provide training that empowers clients to develop or to restore activities of daily living skills, to promote their independence, to enhance safety and mobility. We work closely with ophthalmologists, optometrists, and other health care professionals, by providing essential care on a referral basis in homes, workplaces and communities across the country.

We offer competitive salaries and benefits, flexible schedules, and opportunities for professional development and growth.

For more information about Vision Loss Rehabilitation Canada, please visit visionlossrehab.ca or call 1-844-887-8572.

Position Title: Registrar - GAIN Program

Location: Any VLRC Office in Canada

Term: Full-time, Permanent

Reports To: Manager, Disability Benefits Navigation Services

Salary: $22.10/hour or as per the relevant collective agreement

Date: September 5, 2025

I. Scope And Summary Of Primary Responsibilities

In covering a broad range of duties, the emphasis of this position is to utilize the electronic medical record application to register clients, gather and record client information, and to assign client records to appropriate staff, ensuring the electronic medical record workflow processes are adhered to. This position provides functional expertise within the comprehensive provision of vision rehabilitation services, using the electronic medical record application.

II. Essential Functions

This position entails, but is not limited to the following general responsibilities:

• Completes and updates referrals to the GAIN program
• Assigns, through the electronic medical record, the required Services and Interventions
• Understands and able to provide information about the GAIN Program and VLRC services and resources
• Flags urgent/critical situations to Manager or other designated staff
• Ensures all client information is accurately entered into the electronic medical record in a timely manner
• Scans documents into the electronic medical record, using naming convention standards
• Updates client status in the electronic medical record
• Manages workload and electronic medical record caseload in effective and efficient manner
• Maintains paper files in accordance with current policies and procedures
• Answers emails directed to the GAIN Program email
• Provides administrative support to the managers and other team members as required
• Provides back-up coverage to administrative staff as required
• Completes evaluation surveys for clients who do not utilize email

• Relationships
• Works both independently and collaboratively with the team and other departments

• Problem Solving
• Utilizes established business rules, service standards and practices, and ensures policies and procedures are followed in a timely fashion
• Participates in service evaluation and program planning processes as needed to maintain and improve service outcomes
• Participates in a supportive team environment to meet the operational and team objectives

• Decision Autonomy
• Works under the general direction of national/divisional guidelines and standards but has latitude in making decisions on routine tasks
• Consults with Manager on issues that are more complex or may require upper-level approval
• Exercises judgment and tact when dealing with individuals and demonstrates sound judgment in when to elevate issues to the next level
• Committed to maintaining privacy and confidentiality

• Leadership
• Manages interaction and information for potential and active clients who request service
• Participates in community information sessions and presentations

III. Qualifications

Knowledge And Skill Requirements

• Proficient level of knowledge in the electronic medical record application, including the management of caseloads
• Demonstrated organizational and time management skills
• Sensitivity to the needs of persons with vision loss
• Ability to effectively communicate verbally and in writing
• Detail-oriented, with ability to enter data accurately
• Proficient in the use of Microsoft Office software and database management and willingness to learn new software applications
• Knowledge of eye conditions and blindness prevention would be an asset
• Knowledge of the psychosocial impact of vision loss would be an asset

• Experience And Education
• 3 years working experience within an administrative function
• Proficient typing and keyboarding skills

• Work Environment
• Ability to work flexible hours

Closing Date for Applications: September 12, 2025

Notices: VLRC is committed to creating and fostering an inclusive workplace and we are committed to a fair, transparent, and accessible recruitment process. We strongly encourage applications from historically disadvantaged and marginalized groups, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind or partially sighted, or deafblind, and those who identify as women and/or 2SLGBTQ+. Direct lived experience would be a definite asset. VLRC is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process. The successful candidate will be required to pass a standard Vulnerable Sector Check.

Apply Instructions: If this sounds like the role for you, apply to [e-mail]. Include a resume, cover letter, and mention how you heard about this opportunity.

We thank all applicants for their interest in VLRC; however, only those selected for an interview will be contacted.