Recruitment Coordinator

Durham; Oshawa; On-site; CAD 71,000 - 89,000; Full time

Job summary

Durham College seeks a Recruitment Coordinator to support the full life cycle of recruitment and selection processes. The incumbent collaborates with hiring managers, drafts job descriptions, screens internal candidates, assists with interview questions, and supports committees to ensure a professional, inclusive candidate experience.

Reporting to the Director of Human Resources, this role is based at the Oshawa campus with some travel to Whitby and other DC locations.

Qualifications

• A minimum of a three-year diploma in human resources or related discipline. CHRP designation or equivalent is an asset.
• A minimum of three years of related work experience in Human Resources supporting recruitment and selection processes.
• Experience working in a unionized environment is an asset.
• Experience in post-secondary education is an asset.
• Must have strong communication, interpersonal, and organizational skills.
• Proven ability to manage a high volume of work with accuracy and client service focus.

Responsibilities

• Draft job postings and post vacancies with hiring manager approval.
• Support recruitment processes from screening to offers and onboarding.
• Coordinate interviews, book rooms, and manage travel between campuses as needed.
• Participate in selection committees and maintain candidate communications.
• Ensure compliance with collective agreements, ESA, AODA, and related policies.

Skills

Communication skills

Interpersonal skills

Organizational skills

Prioritization

Client service

Team collaboration

Education

Three-year HR diploma

CHRP designation or equivalent

Tools

Cornerstone ATS

Banner / Oracle HR systems

Microsoft Office

Adobe

Job description

Recruitment Coordinator

Band 8: $71,353 - $89,190
Temporary opportunity: December 2026 to June 2028
Competition #AD26-31

AboutDurham College:

Durham College (DC) is a leading post-secondary institution with a clear purpose: transforming lives, building careers, and enriching communities.

We prepare students to thrive in a rapidly changing world of work through innovative, hands‑on and industry‑connected learning. From co‑ops and field placements to applied research and other experiential opportunities, DC students develop the practical skills, knowledge, and confidence to make an immediate impact in their careers and communities.

Known for future‑focused, innovative teaching and strong connections to industry, DC offers a diverse range of market‑driven programs designed to respond to evolving workforce needs. Our programs span business, information technology, engineering, construction and skilled trades, health care, science and technology, culinary, hospitality and horticulture, social and community services, and media, art and design.

Across our modern campuses in Oshawa and Whitby, DC offers 145 programs, including eight degrees and 11 apprenticeship programs, serving nearly 11,000 full‑time post‑secondary and 2,800 apprenticeship students. We also support lifelong learning through more than 18,000 registrations in professional and part‑time learning, while our community of more than 125,000 alumni is making an impact locally and around the world.

Our impact extends well beyond our campuses. DC contributes more than $913 million annually to Durham Region’s economy. Remaining community‑connected, DC works closely with employers, industry, and partners to strengthen our communities and create new opportunities. We are committed to embedding sustainability in the way we learn, work, and contribute to the communities we serve.

At DC, employees are at the heart of that impact. As a people‑centred college, our culture is grounded in our values of collaboration, diversity and inclusion, excellence, innovation, integrity, respect and social responsibility. Together, we are creating exceptional learning experiences, supporting student success, and helping to shape a more sustainable, equitable, and prosperous future.

Duties and Responsibilities:

Durham College is seeking a Recruitment Coordinator to support the full life cycle of recruitment and selection processes. In consultation with the hiring manager and the HR generalist team, the incumbent provides administrative and procedural support in tasks such as drafting job descriptions and posting vacancies, screening internal candidates, helping to draft interview questions, supporting recruitments as a member of the selection committees, and next steps to conclude the hiring processes, all in accordance with collective agreement requirements. Reporting to the Director, Human Resources, this position is located at the Oshawa campus. Some travel to and from the Whitby campus and other DC locations will be required to support recruitment activities.

1. Recruitment Preparation and Posting Jobs

• When advised of a vacancy, refers to the current job description and drafts job postings for the hiring manager's approval
• Partners with hiring managers to understand their hiring needs, discusses recruitment best practices, and makes recommendations as appropriate.
• Posts jobs in the Applicant Tracking System (Cornerstone) following required timelines.
• Screens applications to identify internal candidates, where applicable, and works with hiring managers to determine shortlists and next steps in the interview process.
• Books rooms, schedules and arranges interviews as needed.

2. Selection and Hiring Processes

• Participates in selection committees as the HR representative.
• Professionally represents Durham College throughout the recruitment process and ensures a positive, inclusive, and responsive candidate experience.
• Provides guidance to selection committee members and candidates throughout the recruitment process in accordance with internal standards.
• Maintains candidate communications throughout recruitment processes.
• Administers additional steps in the process such as additional interviews, reference checks, etc.
• Prepares hiring packages for approval following internal requirements.
• Assists with gathering details required for offers and supporting next steps.
• Assists hiring managers in ensuring all recruitment closing activities are completed appropriately.

3. Administrative Functions

• Participates in team meetings and provides regular updates on recruitment progress.
• Ensures that all recruitment and selection paperwork and supporting documents are filed appropriately.
• Regularly tracks and updates recruitment processes on the shared drive.
• Reviews existing guides for hiring managers and internal processes to ensure they remain accurate and up to date.
• Monitors recruitment metrics and timelines.
• Recommends process improvements.

4. Compliance

• Ensures compliance with collective agreements, legislation including the Ontario Human Rights Code, Employment Standards Act (ESA), Accessibility for Ontarians with Disabilities Act (AODA), and College policies in all work.
• Consults with HR Generalists and the HR Director as necessary to clarify compliance‑related questions and concerns.

5. Other Duties as Assigned

• May be required to provide in‑house training on ATS or recruitment processes, participate on relevant committees, and complete related project work.

Qualifications:

• A minimum of a three‑year diploma in human resources or related discipline. CHRP designation or equivalent is an asset.
• A minimum of three years of related work experience in Human Resources supporting recruitment and selection processes.
• Experience working in a unionized environment is an asset.
• Experience working in post‑secondary education is an asset.
• Must have strong communication, interpersonal, and organizational skills.
• Proven ability to build and maintain respectful working relationships across all levels of the organization.
• Demonstrated professionalism, sound judgment, and critical thinking skills.
• Ability to manage competing priorities and deadlines.
• Proven ability to manage a high volume of work while maintaining accuracy, attention to detail, and a strong client service focus.
• Working knowledge of collective agreements and applicable legislation, including the Ontario Human Rights Code, Employment Standards Act (ESA), and Accessibility for Ontarians with Disabilities Act (AODA).
• Experience working with Applicant Tracking Systems and HR systems is an asset (Cornerstone ATS and Banner / Oracle used in role).
• Must be proficient with Microsoft Office Suite and Adobe.
• Demonstrated commitment to equity, diversity and inclusion in all matters.

Please note this posting is for a temporaryvacancy.

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.