Recruitment Coordinator

Rohit Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Calgary is seeking a Recruitment Coordinator to support the hiring process. Responsibilities include scheduling interviews, maintaining data accuracy in the ATS, and ensuring clear communication with candidates. The ideal candidate will have a bachelor's degree in Human Resource Administration and 1–3 years of relevant experience. This role offers a dynamic work environment and the opportunity to enhance your organizational and communication skills.

Qualifications

• 1–3 years of experience in recruitment coordination or HR administration.
• Able to handle confidential information with care.
• Comfortable using various office software and ATS.

Responsibilities

• Schedule and organize interviews with candidates and hiring teams.
• Maintain accuracy of data in the applicant tracking system.
• Send and track candidate communications during the hiring process.
• Coordinate logistics for recruitment events and job fairs.

Skills

Attention to detail

Organizational skills

Confidentiality

Communication skills

Education

Bachelor's degree in Human Resource Administration

Bachelor's degree in Business Administration

Tools

Microsoft Office (Word, Excel, Outlook, Teams)

Applicant Tracking Systems (e.g., Workday, Greenhouse, Lever)

Job description

Job Summary

The Recruitment Coordinator helps keep the hiring process running smoothly by providing administrative and scheduling support to the People and Culture team. This role focuses on making sure interviews are well organized, communication is clear, and records are accurate. The coordinator plays an important part in ensuring a positive and efficient experience for both candidates and hiring teams.

Key Responsibilities

Recruitment Logistics & Coordination

• Schedule and organize interviews, ensuring candidates and hiring teams are aligned on times and details.
• Prepare interview materials such as resumes, schedules, and feedback forms.
• Manage any changes to interview plans quickly and communicate updates to everyone involved.
• Keep track of open roles, interview stages, and progress to help recruiters and managers stay informed.

Administrative & Systems Support

• Maintain accuracy of data within the applicant tracking system (ATS).
• Assist with preparing and posting job advertisements on approved platforms.
• Support document management, reporting, and general recordkeeping for recruitment activities.

Communication & Team Support

• Send and track candidate communications, such as interview invites, confirmations, and follow-ups.
• Act as the main point of contact for candidates during the scheduling process.
• Provide timely updates and ensure a smooth, respectful experience for all applicants.
• Help plan and coordinate logistics for recruitment events, job fairs, or other hiring activities.
• Process invoices or payments related to recruitment activities when needed.

Required

Work Experience

• 1–3 years of experience in recruitment coordination, HR administration, or another administrative support role.
• Able to handle confidential information with care and professionalism.
• Comfortable using Microsoft Office (Word, Excel, Outlook, Teams) and Applicant Tracking Systems (e.g., Workday, Greenhouse, Lever, or similar).
• High attention to detail and accuracy in scheduling and data entry.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.

Education

• Bachelor's degree in Human Resource Administration (Required)
• Bachelor's degree in Business Administration (Beneficial)

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