Recruitment Coordinator

Rohit Management Inc; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A management company in Calgary is seeking a Recruitment Coordinator to support the hiring process through scheduling and administrative tasks. The role involves organizing interviews, maintaining accurate data in the applicant tracking system, and ensuring effective communication with candidates. Ideal for someone who values efficiency and positive experiences for applicants and hiring teams.

Responsibilities

• Schedule and organize interviews for candidates and hiring teams.
• Prepare interview materials and manage changes to interview plans.
• Maintain accuracy of data within the applicant tracking system.
• Assist with job advertisements and support document management.
• Send and track communications with candidates during scheduling.

Job description

Job Summary

The Recruitment Coordinator helps keep the hiring process running smoothly by providing administrative and scheduling support to the People and Culture team. This role focuses on making sure interviews are well organized, communication is clear, and records are accurate. The coordinator plays an important part in ensuring a positive and efficient experience for both candidates and hiring teams.

Key Responsibilities

Recruitment Logistics & Coordination

• Schedule and organize interviews, making sure candidates and hiring teams are aligned on times and details.
• Prepare interview materials such as resumes, schedules, and feedback forms.
• Manage any changes to interview plans quickly and communicate updates to everyone involved.
• Keep track of open roles, interview stages, and progress to help recruiters and managers stay informed.

Administrative & Systems Support

• Maintain accuracy of data within the applicant tracking system (ATS).
• Assist with preparing and posting job advertisements on approved platforms.
• Support document management, reporting, and general recordkeeping for recruitment activities.

Communication & Team Support

• Send and track candidate communications, such as interview invites, confirmations, and follow-ups.
• Act as a main point of contact for candidates during the scheduling process.
• Provide timely updates and ensure a smooth, respectful experience for all applicants.
• Help plan and coordinate logistics for recruitment events, job fairs, or other hiring activities.
• Process invoices or payments related to recruitment activities when needed.