Recruiting Assistant

MSI Metro Sales; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Job summary

A technology solutions provider is seeking an Entry-Level Recruiting Assistant to support the Talent Acquisition department. The ideal candidate will manage interview scheduling, assist with onboarding, and maintain candidate information. Strong organizational skills and a bachelor's degree in HR or related fields are required. This role offers opportunities for growth in a collaborative environment with benefits including health insurance, PTO, and a 401K plan.

Benefits

Medical, Dental and Vision Insurance

401K+ Match

Paid Volunteer Days

Employee Stock Ownership Plan (ESOP)

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail with organizational skills.
• Capable of managing multiple tasks effectively.
• General understanding of HR practices and procedures.
• Willing to learn and accept feedback.

Responsibilities

• Coordinate and schedule remote and in-person interviews.
• Manage candidate communications across multiple channels.
• Maintain accurate candidate information in the ATS.
• Assist with offer letters, background checks, and onboarding.
• Generate reports for tracking metrics and performance.

Skills

Organization

Communication skills

Tech-savviness

Adaptability

Collaboration

Education

Bachelor’s degree in Human Resources or related field

HS diploma, GED or equivalent

Tools

Microsoft Office Suite

Applicant Tracking Systems

Job description

Founded in 1969, Metro Sales Inc. built its name selling office supplies and equipment within the Twin Cities market. We have grown to become one of the largest office technology and solutions providers in the Midwest. Today, MSI Metro Sales Inc., a 100% Employee-Owned Company, is an industry leading hardware, software, and managed services provider.

MSI Metro Sales Inc. is seeking an Employee-Owner, Entry-Level Recruiting Assistant to provide administrative support for our growing TA department. The ideal candidate is organized, enjoys working with people, is process-focused and tech savvy. This role provides critical administrative and coordination support to the Talent Partner, ensuring a smooth, professional, and efficient recruiting experience for both candidates and hiring managers.

Key Areas of Responsibilities:

• Coordinate and schedule remote and in-person interviews for Talent Partner, multiple departments, hiring managers and candidates.
• Manage candidate and hiring communication across email, text, and phone—sending confirmations, reminders, and follow-ups.
• Maintain accurate candidate information and status updates in our Applicant Tracking System (ATS).
• Assist with the preparation and distribution of offer letters, background checks, and onboarding.
• Generate reports for tracking metrics, assessments and TA reporting to support performance and compliance.
• Contribute to process improvements enhancing efficiency and candidate experience.
• Support recruiting events or job fairs as needed.

Ideal Candidate:

• Bachelor’s degree in Human Resources or related field
• Excellent communication skills (written and verbal).
• Strong organization and attention to detail.
• Adaptable and tech-savvy, comfortable navigating scheduling tools, shared calendars, applicant tracking systems and other platforms.
• Ability to manage multiple tasks and meet deadlines.
• Motivated by collaboration and continuous improvement.
• Committed to process optimization for efficiency and effectiveness.
• Professional, friendly, and reliable.
• General understanding of HR practices and procedures.
• Willingness to learn, accept feedback, and grow.
• HS diploma, GED or equivalent.
• Valid drivers license and a clean driving record.
• Experience using email, calendars, and Microsoft Office Suite including Excel.
• Local candidates.
• Applicants must be authorized to work for ANY employer in the U.S without requiring sponsorship now or in the future.

What We Offer:

• Medical, Dental and Vision Insurance
• Short- and long-term disability program
• Life Insurance
• Educational Development Benefits
• Employee Stock Ownership Plan (ESOP) + Gainshare
• 401K+ Match
• PTO
• Paid Volunteer Days! Opportunities for community involvement with your peers.

MSI Metro Sales Inc. Vision:

OurEmployee-Owners drive the success of the company. We strive to create an environment that offers challenging, stimulating and financially rewarding opportunities. Join us where you can learn and grow to your full potential.

MSI Metro Sales Inc. is an Equal Opportunity Employer. We will provide equal opportunity regardless of race, religion, color, national origin, sex, age, marital status, disability, familial status, sexual orientation, gender identity, status with regard to public assistance or any other protected by applicable federal, state, or local law.

For additional roles visit us at: https://www.metrosales.com/msi-careers/