Records Team Lead (Term Contract)

Seabird Island Band; Agassiz; On-site; CAD 70,000 - 90,000; Full time

Job summary

Sq'éwqel (Seabird Island Band) in BC seeks a Records Team Lead to supervise the Records program, develop systems, and guide staff. This term contract focuses on organizing, securing, and providing access to records with a strong emphasis on cultural safety and Indigenous knowledge.

You will lead planning, reporting, and consultations with stakeholders, ensuring confidentiality and alignment with organizational values.

Qualifications

• Records / Information Management certification, CRM designation or a related certification is required.
• ARMA membership would be a definite asset.
• Minimum five years of records and information management experience.
• Minimum five years’ experience administering Records and Information Management-related projects.
• Extensive knowledge of records and information management principles, practices, and methodologies.
• Proactive, well-organized, and able to prioritize and meet deadlines.
• Strong initiative and leadership qualities.
• Attention to detail with analytical and problem-solving skills.
• Able to perform physical tasks such as standing for long periods and lifting up to 40 lbs.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Provide overall supervision to the Records program, including work planning and staffing assessment.
• Prepare and assist in reports and recommendations for the Manager and stakeholders.
• Make presentations and provide guidance on the Records Program.
• Lead and assign Records Management staff daily work activities.
• Develop Records Management system specifications and document requirements.
• Design information management systems by translating processes into functional requirements.
• Review and update Records Management Policy and Records Retention Schedule.
• Maintain strict confidentiality.
• Communicate effectively with team members and external providers.

Skills

Leadership

Attention to detail

Problem solving

Writing and editing

Education

Records / Information Management certification

CRM designation

Job description

Position Summary

Seabird Island is committed to fostering organizational excellence and preserving vital information througheffective records management. We are dedicated to creating a culturally safe and inclusive environment thatrespects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Records Team Leadto join our team, working collaboratively to support the Records Management program in ensuring theefficient organization, security, and accessibility of records.

This is a term contract with an end date in September 2027 with the possibility of extension.

Work that Matters

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members

What you'll do

Supervision and Leadership:

• Provide overall supervision to the Records program, including supervision of
  • Work planning, scheduling, and assessment of staffing needs
  • Promoting shared team goals and collaboration among members.
• Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
• Make presentations and provide advice/guidance on the Records Program.
• Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

Primary Responsibilities

• Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
• Lead, direct and assign Records Management staff daily work activities.
• Help design information management systems by translating information processes into functional requirements.
• Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
• Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
• Maintains strictest confidentiality.

Relationship and team building

• Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
• Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
• Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
• Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.

What you bring

Qualifications

• Records / Information Management certification, CRM designation or a related certification is required.
• ARMA (Association of Records Managers and Administrators) membership would be a definite asset.
• Minimum five years of records and information management experience.
• Minimum five years’ experience administering Records and Information Management-related projects.
• Extensive experience and knowledge of records and information management principles, practices, and methodologies.
• Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
• Strong initiative and leadership qualities.
• Attention to detail, prioritize and complete tasks in a timely manner with minimal supervision, solid problem solving, and advanced analytical skills.
• Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40 lbs.
• Ability to work independently and work well with others as part of a team.

Cultural Competency:

• Deep understanding of Indigenous cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.

Preferred

• Indigenous candidates are strongly encouraged to apply.
• Lived experience as a member of a First Nations community.
• Knowledge and understanding of Seabird Island’s culture, traditions, teachings, community dynamics.
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
• Excellent writing, editing, and verbal communication skills.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.
• Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role.
• Must possess a valid class 5 driver's license and have access to safe and reliable transportation, insured for community-based use, to effectively attend events, trainings, workshops, etc. at other locations.

Reports to: Records Manager

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

Pre-employment screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.