Records Management Clerk - Intermediate

Equation Staffing Solutions; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking a Records Management Clerk for the Government of Alberta in Edmonton. The role involves organizing and managing records, ensuring compliance and confidentiality. Candidates should have at least 4 years of experience in information management, a background in records management, and expertise in Microsoft SharePoint. This is a great opportunity to contribute meaningfully within a collaborative environment.

Qualifications

• At least 4 years of experience in an Information Management environment.
• Strong background in records management and compliance standards.
• 4 years of experience with Central Administration in a SharePoint environment.
• 2 years of experience with Power BI and SQL Server services.

Responsibilities

• Organize and categorize official records within SharePoint.
• Maintain accurate records inventories and classification.
• Assign metadata for efficient tracking and archiving.
• Collaborate to ensure compliance with legal requirements.
• Implement systems for efficient record retrieval.

Skills

Attention to detail

Organizational skills

Records management best practices

Microsoft SharePoint

Power BI

SQL Server Analysis Services

Data security and confidentiality

Education

Formal education in Records and Archive Management

Tools

Microsoft SharePoint

Job description

Equation Staffing Solutions is currently seeking a highly motivated and detail-oriented Records Management Clerk to join the Government of Alberta in Edmonton. This position offers a great opportunity to contribute to the effective organization and management of important records within the corporate purchasing function. If you are passionate about maintaining efficiency, compliance, and security in records management, we want to hear from you!

Responsibilities

• Organize and categorize official records within the Corporate Purchasing SharePoint repository, ensuring they are renamed according to established nomenclature.
• Maintain accurate and up-to-date records inventories, ensuring proper classification for easy retrieval.
• Assign appropriate metadata to all records for efficient tracking, retrieval, and archiving in line with the Procurement Services Branch standards.
• Create and maintain clear process documentation to outline procedures for accessing, storing, and disposing of records.
• Collaborate with various departments to ensure process documentation is easy to understand and aligns with legal and compliance requirements.
• Implement systems to facilitate the efficient retrieval of records and ensure staff is properly trained in access and handling procedures.
• Ensure all records management practices comply with the Procurement Services Branch requirements while maintaining confidentiality and security of sensitive data.

Qualifications

• At least 4 years of experience in an Information Management environment, specifically working with records and documents.
• Strong background in records management with a solid understanding of best practices and compliance standards.
• Formal education in Records and Archive Management or a related field.
• At least 4 years of experience using Microsoft SharePoint for document management and records storage.
• 4 years of experience with Central Administration in a SharePoint environment, ensuring proper management and configuration of records.
• 2 years of experience working with Power BI reporting and SQL Server Analysis Services, Integration Services, and Reporting Services.
• Excellent attention to detail, organizational skills, and the ability to maintain accurate and up-to-date records inventories.
• Knowledge of metadata assignment, document archiving, and maintaining data security and confidentiality.

If you are passionate about records management, enjoy working in a collaborative and organized environment, and are looking for an opportunity to make a meaningful contribution to the Government of Alberta, we’d love to speak with you! Apply today!