Records Management Clerk

Township of Oro-Medonte; Oro-Medonte; On-site; CAD 39,000 - 46,000; Full time

Benefits offered by this job

Health coverage

OMERS pension

Flexible work environment

Professional development

Job summary

The Township of Oro-Medonte is seeking a Records Management Clerk to coordinate records management, archives, and related processes within Corporate Services. You will handle retention, imaging, FOI requests, licensing administration, and support for municipal elections.

You will train staff on records management, maintain classifications, and ensure compliance with policies and legislation. A valid driver’s license and background check are required.

Qualifications

• Three-year college diploma in records management, business administration, office administration, or related discipline.
• Experience with records management practices and municipal administration is an asset.
• Ability to maintain confidentiality and communicate effectively with stakeholders.

Responsibilities

• Coordinate and maintain the Township's records management, retention, archival, and document imaging programs.
• Maintain file classification systems, inventories, metadata, and destruction processes in line with policies and legislation.
• Provide training and guidance to staff on records management practices and software systems.
• Support municipal elections as a Deputy Returning Officer and assist with election administration.

Skills

Records management

Administrative

Customer service

Communication

Confidentiality

Education

Diploma in Records Management

Diploma in Business Administration

Diploma in Office Administration

Tools

Document Management Systems

Microsoft Office

Job description

Nestled along the trails, shoreline and beautiful hills of Simcoe County, the growing municipality of the Township of Oro-Medonte offers a unique experience to work, live and play. Built on the care for our land and community, the Township leads with a people first mindset, seeking opportunities to continually improve our commitment to deliver exceptional public services, improve our ways of working, and support our team's development.

About the Role

Reporting to the Supervisor, Clerk's Services/Deputy Clerk, the Records Management Clerk coordinates the Township's records and archive management programs, supports Corporate Services functions, and coordinates legislative and administrative processes including records retention, document imaging, Freedom of Information (FOI) requests, licensing administration, and municipal elections.

Highlights of key responsibilities include:

• Coordinate and maintain the Township's records management, retention, archival, and document imaging programs.
• Maintain file classification systems, records inventories, metadata, and annual records destruction processes in accordance with Township policies and legislation.
• Provide training and guidance to staff regarding records management practices and software systems.
• Support municipal elections as a Deputy Returning Officer and assist with election administration activities.
• Coordinate and complete FOI requests, records retrieval, privacy-related matters, and legislated reporting requirements.
• Coordinate special records management projects, policy development, file consolidations, and vendor activities.
• Administer lottery licensing, liquor license circulation, and related regulatory processes on behalf of the Licensing Officer.
• Provide administrative support for Council and Committee processes, including agenda, minutes, and records management activities.
• Respond to public, staff, and stakeholder inquiries while delivering exceptional customer service.

Please refer to the Records Management Clerk job description for further information.

What You Bring

The ideal candidate possesses strong records management, administrative, and customer service skills, together with a solid understanding of municipal legislative requirements. The successful candidate will have a three (3) year college diploma in records management, business administration, office administration, or a related discipline, with related records management experience. Experience with document management systems, records retention practices, Freedom of Information processes, Microsoft Office applications, and municipal administration is considered an asset. The ability to maintain confidentiality, exercise sound judgment, and communicate effectively with a wide range of stakeholders is essential. A valid Class G Driver's License and access to a reliable vehicle are required for this role.

A satisfactory Driver's Abstract and Criminal Background Check are required for this role.

What We Offer

This bargaining unit position offers a salary commensurate with experience and education (2026 salary range of $28.08/hr - $33.74/hr). The Township of Oro-Medonte values work-life balance, employee well-being, and professional growth. In this role, you will enjoy a flexible work environment, comprehensive employer paid health coverage, contributory OMERS pension plan, engagement events, and learning and professional development opportunities. The Township of Oro-Medonte is an equal opportunity employer and is committed to fostering a workplace culture rooted in equity, inclusion, and respect.