Records Assistant I

Canadian Nuclear Laboratories; Chalk River; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Benefits from Day One

Tuition support

Pension plan

Job summary

Canadian Nuclear Laboratories in Chalk River, Ontario, seeks a Records Assistant I to provide records management and document control services supporting regulatory and business needs.

You will maintain filing systems, assist with archiving, data entry, and ensure compliance and accessibility for teams, with strong organizational skills and MS Office proficiency.

Hybrid work arrangement at Chalk River with security clearance eligibility and a supportive benefits package.

Qualifications

• Secondary school with 5 years related experience or a related college diploma.
• Records Management Certificate is an asset.

Responsibilities

• Act as main contact to answer routine questions and provide information.
• Guide and support others on records management and information systems.
• Implement internal quality controls and security measures.
• Support hardcopy records management, including cleanup and archiving prep.
• Prepare, inventory, box, label, and transfer records to offsite storage.
• Process data entry into databases or electronic filing systems.
• Maintain hard-copy and electronic filing systems.
• Perform other duties as assigned by supervisor.

Skills

Microsoft Office

Foxit

Records management

Data entry

Communication

Attention to detail

Education

Secondary education + 5 years experience

College diploma in Library/Information Management

Records Management Certificate (asset)

Tools

Internal databases

Job description

Are you looking for a role where you can help ensure information is accurate, accessible, and effectively managed throughout its lifecycle? Can you see yourself supporting business operations through strong records management and document control practices? Do you enjoy organizing information, ensuring compliance with established standards, and helping teams efficiently access the records they need? If you answered yes, this may be the job for you. Our Chalk River location is looking for a Records Assistant I to provide records management and document control services that support operational, regulatory, and business requirements.

What you will be doing!

• Acting as the main contact to answer routine questions, obtaining and providing information to stakeholders within and outside the organization, ensuring a timely and accurate response.
• Providing guidance and support to other department employees on records management and information systems.
• Implementing internal quality controls as well as security measures for the records management system.
• Supporting hardcopy records management, including the clean‑up, sorting, and preparation of records for archiving.
• Assisting with the preparation, inventory, boxing, labeling, and transfer of records to offsite storage, maintaining records integrity, accessibility, and compliance throughout the process.
• Processing and performing data entry into a database or electronic filing system.
• Maintaining hard‑copy and electronic filing systems.
• Other duties as assigned by your manager.

What we are looking for:

• Education/Experience
  • Successful completion of secondary school (Grade 12) with 5 years of related experience, or college diploma in a related discipline (e.g., Library, Information Management) and relevant work experience.
  • Records Management Certificate is an asset.
• Knowledge, Skills & Abilities
  • Knowledge of Microsoft Office Suite and Foxit to filter reports, capture documents in PDF format, modify existing procedures and create workflows.
  • General knowledge of the internal databases to search, validate, issue, archive and process documents.
  • General knowledge of company and divisional standards of records management and archival of engineering/project records and their associated documentation.
  • Detail‑oriented to identify discrepancies and errors in formatting as well as any inconsistencies with metadata and records.
  • Oral and Written communication skills to relay information one‑on‑one to interpret existing procedures to customers and coworkers.
  • Tact and courtesy in dealing with internal customers.
• Security Clearance Eligibility Required
  • Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

• Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty‑seven and a half (37.5) hour work week.
• This position is part of the USW4096 Union and is governed by the terms and conditions outlined in the USW4096 Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One – no waiting period
• Tuition support to help you keep learning and growing
• A defined‑benefit pension plan or a defined‑contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

• Delivering clean energy for today and tomorrow
• Restoring and protecting the environment
• Contributing to the health of Canadians

If so, you’ll feel right at home at CNL!

Location: Hybrid

Located in the heart of Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife right at your doorstep. Surrounding communities such as Deep River, Petawawa, and Pembroke provide access to excellent recreation and a great quality of life.

Please note: This is a hybrid position, with a combination of remote work and onsite presence at our Chalk River Laboratory, Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. read all about it!

Core Values

• Respect
• Teamwork
• Accountability
• Safety
• Integrity
• Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [e-mail]. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.

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