Receptionist/Administrative Assistant

Grant Thornton; Castlegar; On-site; CAD 42,000 - 48,000; Full time

Job summary

A professional services firm in Castlegar is seeking an Administrative Assistant to support the client service team. Responsibilities include managing inquiries, coordinating schedules, and handling client files. Ideal candidates will have administrative experience, strong communication skills, and a client-service mindset. This is an on-site position, with a salary range of $42,000 to $48,000.

Benefits

Profit sharing

Flex days

Wellness benefits

Concierge-like benefits

Work from anywhere in Canada in the summer

Qualifications

• 2–4 years of recent administrative experience, professional services experience is an asset.
• High attention to accuracy and detail; aptitude for proofreading and suggesting alternatives.
• Professional and eager to learn, desire to contribute to the administrative team.

Responsibilities

• Answering and directing telephone inquiries.
• Coordinating schedules of staff.
• Managing electronic and paper-based client files.

Skills

Excellent data entry and word processing skills

Excellent verbal and written communication skills

Ability to multi-task and prioritize

Client-service mindset

Problem-solving skills

Computer savvy, Microsoft Office

Tools

Accounting software (e.g., Caseware)

Job description

Who we are

Doane Grant Thornton is a large and growing professional services firm that still feels like a community. We employ about 3,000 people across Canada and truly care about our colleagues, our clients, and the communities where we work and live. We are building a thriving, purpose‑driven organization that values teamwork and the personal connections that make us unique.

Responsibilities

• Answering and directing telephone inquiries
• Greeting external clients
• Coordinating schedules of staff
• Receiving payments
• Receive/send daily couriers
• Working independently and within a team environment to support client service staff in producing high‑quality deliverables
• Managing electronic and paper‑based client files and compilations of tax returns
• Formatting financial statements in compliance with firm standards
• Preparing letters and reports using firm templates in compliance with firm standards
• Proof‑reading, reviewing for quality, and verifying content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• E‑filing as required
• Scanning documents and embedding in electronic file
• Participating in training and staying current with DoaneGT software
• Providing billing support using various DoaneGrant Thornton systems and in accordance with engagement letter terms
• Assisting in the preparation and submission of time and expense reports for supported partners
• Organizing information and maintaining a database for marketing purposes using our contact relationship management software
• Planning and coordinating cost‑effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• General administrative duties including, but not limited to, filing, photocopying, scanning, faxing and mailing

About Doane Grant Thornton

At Doane Grant Thornton, you’ll work with inspiring leaders who support your development both personally and professionally. This is a place where your insatiable curiosity enables you to think, see, and hear from a variety of perspectives. Every day is different, and having the courage to grow is part of who we are. And when all this comes together, that’s when the magic happens!

Want to learn more about who we are and how we live our purple everyday? Read our colleagues’ stories at www.discoveryourpurple.ca.

Qualifications

• 2–4 years of recent administrative experience; professional services experience is an asset
• Excellent data entry and word processing skills with high attention to accuracy and detail; aptitude for proofreading and suggesting alternatives
• Professional, eager to learn, and desire to become a strong contributing member of our administrative team
• Ability to multi‑task, prioritize, and work within tight deadlines
• Take initiative, with strong problem‑solving skills
• Excellent verbal and written communication skills
• Excellent client‑service mindset
• Computer savvy with the ability to learn and troubleshoot various computer programs, including Microsoft Office
• Experience with AP, AR, or any accounting software is an additional benefit (e.g., Caseware)
• Experience in financial statement preparation an asset
• Occasional overtime may be required during peak season

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues, and our communities. That’s our purpose. Or, as we like to say, living our purple.

What’s in it for you?

• Profit sharing
• Flex days
• RRSP contributions
• Firm‑wide holiday closure
• Wellness benefits
• Concierge‑like benefits
• Work from anywhere in Canada in the summer for 4 weeks
• And more!

*This role is required to be on‑site in the office 5 days each week.*

Are you ready to Discover Your Purple?

At Doane Grant Thornton, we’re committed to ensuring our compensation practices are fair, equitable and competitive. To give you an idea, the current base salary for this role ranges from $42,000 to $48,000 in Castlegar. If the role is available in another location, the associated salary range may vary based on relevant factors, including geography.