Receptionist | Admin Support

CalPortland; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A construction materials company is seeking a Receptionist | Admin Support in Vancouver. The role involves a variety of clerical duties, greeting visitors, directing calls, and providing administrative support. Candidates should possess a high school diploma and have at least one year in a professional office setting. Proficiency in Microsoft Office is required, alongside strong organization and communication skills. This full-time, hourly position offers competitive compensation and benefits.

Benefits

Low-cost insurance premiums

Company-paid life insurance

401k retirement plan

Employee Assistance Program

Qualifications

• Minimum one year in a professional office setting.
• Reliable, self-starter who works well independently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Greets visitors and assists them as needed.
• Sorts and distributes incoming and outgoing mail.
• Screens incoming telephone calls and directs callers.

Skills

Organizational skills

Customer service

Communication skills

Time management

Proficiency in Microsoft Office Suite

Education

High school diploma/GED

Tools

SAP

Job description

The Receptionist | Admin Support role performs a variety of clerical duties to include general office support with a variety of clerical activities and related tasks. This position will be responsible for directing calls to appropriate staff, greeting visitors, employees and applicants, as well as additional clerical and administrative support duties.

• low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Company-paid short-term disability
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits

Compensation

$18.00-$24.00 per hour | DOE

Responsibilities

• Greets visitors / vendors and assists them as needed
• Sort and distribute incoming and outgoing mail, including inter-office mail; sends out mail and packages
• Screens incoming telephone calls and directs callers to appropriate personnel; responds to email inquiries
• Processing of monthly mileage cards
• Maintains fax and copy machines, assists users, sends faxes and distributes incoming faxes
• Maintains calendar for multiple confererence rooms
• Generate and update reports
• Provides copies of customer receipts
• Process payment for good- to- go ticketing system
• Maintains site personnel, regulatory and compliance files
• Produces and updates spreadsheets as needed
• Provides administrative support to operation, sales, and billing department
• Orders and maintains an inventory of office/breakroom supplies
• Orders coffee / snacks supplies; ensure employee fridges are stocked; cleaned weekly
• Ensures office, conference rooms, and breakrooms are clean and orderly; runs and emplies dishwasher
• Tracking and obtaining AD's
• Order Catering as needed for office
• Scan, files, and maintain records
• Assists with event planning for employees and company events
• Participation in community outreach and company events
• Provides a variety of administrative and staff support services to the management team
• Perform special projects when neeeded
• Performs other duties as assigned

Education

High school diploma/GED

Requirements/Qualifications

• Safety Sensitive position
• Possess good organizational skills, ability to prioritize and manage multiple projects
• Minimum of one year in a professional office setting
• Reliable and dependable
• Self-starter and can work well with limited supervision
• Professional and treat others with respect and consideration
• Attendance and punctuality are extremly important
• Completes work accurately and efficiently
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and general computer programs
• Strong customer service, communication, organizational, and time-management skills
• Ability to work efficiently both independently and as part of a team
• Previous customer service experience preferred
• Mandatory overtime on occasion
• Experience with SAP a plus

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Federal Motor Carrier Safety Administration (FMCSA) and safety sensitive positions require ongoing alcohol and drug testing.

Job Type: Hourly - Full-Time

Location: Vancouver, WA, US 98660

Nearest Major Market: Portland Oregon

Nearest Secondary Market: Tacoma