Receptionist/Accounting Clerk

Jacobs & Thompson; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A dynamic company in the Foam Industry is seeking an experienced Receptionist/Accounting Clerk in Toronto. This role involves welcoming guests, answering calls, and executing various accounting tasks with professionalism and accuracy. Candidates should possess strong communication skills, organizational abilities, and experience in similar roles. Proficiency in Microsoft Office is necessary. Join our team and contribute to delivering high-quality products while being the first point of contact for our clients.

Qualifications

• Proven experience as a Receptionist or in customer-facing roles.
• Solid written and verbal communication skills.
• Professional attitude and appearance.
• Ability to be resourceful and proactive.

Responsibilities

• Answer phones in a cordial and professional manner.
• Greet and direct visitors positively.
• Validate and adjust inventory in the ERP system.
• Enter vouchers and sales invoices accurately.
• Match invoices to cheques and prepare deposits.

Skills

Communication skills

Organizational skills

Multitasking

Proficiency in Microsoft Office

Job description

Company Overview

Jacobs and Thompson Inc. is a dynamic and innovative company specializing in Foam Industry. We are a vertically integrated, growing fabricator within the GTA founded in 1947. We are committed to delivering high-quality products that meet the needs and expectations of our customers. As we continue to grow, we are seeking a highly motivated and experienced individual to join our team

Position Overview

As a key member of Jacobs & Thompson, the Receptionist/Accounting Clerk will be the first point of contact for the company. The Receptionist/Accounting Clerk's duties and responsibilities are to ensure that the front desk welcomes guests and communicates over the phone positively and executes all administrative tasks to the highest quality standard while maintaining professional composure.

Job Description (Function and Responsibilities)

• Answer the phones in a cordial and professional manner
• Greeting and directing visitors in a cordial and professional manner.
• Validating, and adjusting, if necessary, inventory receipts into the ERP system.
• Entering vouchers for payment in an accurate and efficient manner.
• Matching invoices to cheques when issued.
• Entering sales invoices in an accurate and efficient manner.
• Entering journal entries in an accurate and efficient manner.
• Providing backup to credit card payments and Remote Deposit Capture deposits.
• Scanning of relevant documents (checks, wire payments, journal entries, etc.) in a timely manner.
• Preparing cheques and invoices for mailing through our automated mailing machine.
• Any other duties related to the Accounting Department as deemed necessary.

Requirements

• Proven experience as a Receptionist, Front Office Representative or similar role (including any customer facing positions in retail, hospitality, etc.).
• Solid written and verbal communication skills.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Proficiency in Microsoft Office (especially Excel)