Receptionist

SPS North America; Toronto; On-site; CAD 28,000 - 32,000; Full time

Benefits offered by this job

Career growth

Learning & Development

Bonuses

Paid time off

Benefits

Job summary

SPS North America is seeking a professional Receptionist to greet employees and visitors, answer calls, and support daily operations. The role emphasizes delivering a top-tier customer experience and maintaining a polished corporate image.

You will assist in mail/shipping, hospitality, and general office tasks, with opportunities to work cross-functionally across SPS onsite services. The position requires strong communication and organizational skills and a professional appearance.

Qualifications

• High School Diploma (or equivalent) required.
• 1–3 years of previous work experience preferred, especially in administrative, reception, concierge, or customer-facing roles.
• Strong organizational and time management skills; ability to multitask in a fast-paced environment.
• Excellent written and verbal English communication; professional demeanor and appearance.

Responsibilities

• Provide 5-star customer service to employees and visitors.
• Log visitors into the registration system and activate temporary badges.
• Handle inbound calls and prioritize issues for escalation.
• Provide light administrative support (meeting rooms, catering, labeling, manuals).
• Maintain a clean, organized, welcoming reception area and professional demeanor.
• Build relationships with customers and cross-functional teams.
• Assist in SPS service areas such as Mail/Shipping and Facilities as needed.

Skills

Customer service

Communication

Organizational skills

Time management

Attention to detail

Discretion/confidentiality

Multitasking

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Multiline phone systems

PC/Mac environments

Job description

The Receptionist continuously offers the highest level of service to all corporate employees and their visitors. The Corporate Receptionist provides exceptional service by greeting and assisting all visitors and answering inbound calls. Maintains the company's professional image by providing prompt, courteous, and efficient service—you are our resident "Director of First Impressions."

The successful applicant will be supporting an upcoming customer-facing project. This role requires a professional, service-oriented individual with previous retail customer service experience, as you will be interacting with employees, visitors, and clients daily while helping deliver an exceptional customer experience.

The Receptionist will also be called upon to assist in other SPS service areas including, but not limited to, Mail/Shipping Operations, Hospitality, and general office/facilities support based on operational needs to provide a top-tier customer experience.

A willingness to be cross-functional in SPS onsite services is essential. This role continuously delivers the highest level of service to all customers.

Responsibilities

Reception Duties

• Provide 5-star customer service to all employees and visitors through all forms of communication.
• Log visitors into the registration system.
• Activate temporary badges for employees who have forgotten, lost, or are experiencing issues with their access badge.
• Issue facility access cards to employees.
• Prioritize incoming calls and elevate customer service issues through the appropriate chain of command.
• Ensure company phone and speed dial lists remain current.
• Provide light administrative support, including scheduling meeting rooms, ordering catering, and assisting other teams with tasks such as envelope labeling, compiling manuals, and other administrative projects.
• Proactively seek additional work during downtime.
• Build professional relationships with customers and cross-functional teams.
• Maintain a clean, organized, and welcoming reception area, including visitor reading materials.
• Maintain professionalism and composure when interacting with callers and visitors.

Competencies

• Driven by customer satisfaction
• Strong integrity and business ethics
• Excellent written and verbal communication skills
• Exceptional customer service skills with a professional attitude and appearance
• Strong organizational and time management skills
• Ability to maintain confidentiality
• Strong attention to detail
• Ability to effectively manage multiple priorities and ongoing tasks
• Results-oriented mindset
• Works well with both internal (SPS) and external (client) teams
• Able to follow instructions and adapt to changing priorities in a customer service environment

Qualifications & Education

• High School Diploma (or equivalent) required.
• 1–3 years of previous work experience required, with a strong preference for administrative, reception, concierge, or customer-facing experience.
• Previous retail customer service experience is prefered to support an upcoming customer-facing project.
• Ability to work assigned hours as determined by the manager.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Superb written and verbal English communication skills.
• Customer-focused, task-driven personality.
• Ability to multitask and prioritize assignments and customer needs.
• Proficiency with, or ability to quickly learn, computer-based systems including multi-line phone systems, PC/Mac environments, Microsoft Office, multifunction printers/scanners, and other office equipment used in SPS service areas.
• Maintain a professional appearance and attitude at all times.
• Adhere to all company policies and procedures.

Physical Requirements

• Fine and gross motor skills, including the ability to grasp, lift, carry, and move packages using a standard wheeled cart with a load capacity of up to 60 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for extended periods.
• Manual dexterity to operate office equipment such as phones, copiers, scanners, and binding equipment.
• Ability to frequently lift or move 40 lbs. or more.

Travel: None or negligible

Other Duties

This job description is not intended to be a comprehensive list of all duties, responsibilities, or activities required for this role. Responsibilities may change at any time with or without notice.

Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Vacancy Status: This posting is for an existing vacancy.

Pay Range

$20 - $23 CAD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings:Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.