Receptionist

Dalhousie University; Halifax; On-site; CAD 50,000 - 64,000; Full time

Benefits offered by this job

Defined benefit pension plan

Health and dental plans

Health spending account

Employee and family assistance program

Tuition assistance program

Job summary

Dalhousie University in Halifax, Nova Scotia, invites applications for a Dean's Office Receptionist within the Faculty of Dentistry. This full-time, on-campus role supports admissions, events, and daily reception duties.

The incumbent will provide front-line reception, manage confidential records, coordinate meetings, and assist with communications and reporting for the Dean’s Office and Admissions team.

Qualifications

• Business/office administration program with a minimum of two years of related experience (or equivalent combination of training and experience).
• Excellent communication, organization, and interpersonal skills.
• Attention to detail and ability to multi-task.
• Sound judgement and confidentiality.
• Proficiency in MS Office (Word, Access and Excel).

Responsibilities

• Provide front-line reception and administrative support for the Admissions and Dean’s Offices, serving as the primary point of contact for applicants, students, visitors, and faculty members; responding to inquiries, maintaining confidential records and correspondence, and coordinating office services and administrative activities.
• Coordinate admissions processes by scheduling meetings, interviews, information sessions, and recruitment activities, and preparing agendas, materials, minutes, and supporting documentation.
• Maintain and monitor applicant files, databases, and admission records, tracking required documentation and assisting with the preparation of reports, statistics, and admissions-related communications.
• Support student recruitment, admissions, and onboarding initiatives, including interview coordination, orientation activities, information sessions, and special events.
• Provide administrative support for alumni and student engagement activities, coordinating donor recognition, bursary acknowledgements, event logistics, registrations, communications, and special faculty events.

Skills

Communication

Organization

Interpersonal skills

Attention to detail

Multi-tasking

Confidentiality

MS Office

Education

Business/office administration program

Tools

MS Office

Job description

Research Project

Position Details

Position Information

Position Title: Receptionist

Research Project

Department/Unit: Dentistry - Dean's Office

Location: Halifax, Nova Scotia, Canada

Posting Number: S323-26

Employee Group: NSGEU Local 77

Position Type: Regular, On-Going

Employment Type: Full Time

Full-time Equivalency (FTE): 1.0

Salary: $27.60 - $34.94 per hour ($50,232 - $63,584 per annum based on 35 hours per week)

Classification: C5

Provisional Statement: This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Dentistry (FoD) operates state-of-the-art general and specialty clinics, which are an integral part of our educational programs. More than 100 dentists and dental hygienists support 167 dentistry students and 64 dental hygiene students in our clinics. Our 3,600 alumni live and work all over the world, the majority of whom remain in contact with the Faculty. Reporting to the Manager, Alumni & Student Engagement, and supporting the Admissions Facilitator, the Dean’s Office Receptionist will coordinate admissions activities, supports faculty events and initiatives, delivers front-line reception services, and assists with administrative operations across the Faculty.

Key Responsibilities

• Provide front-line reception and administrative support for the Admissions and Dean’s Offices, serving as the primary point of contact for applicants, students, visitors, and faculty members; responding to inquiries, maintaining confidential records and correspondence, and coordinating office services and administrative activities.
• Coordinate admissions processes by scheduling meetings, interviews, information sessions, and recruitment activities, and preparing agendas, materials, minutes, and supporting documentation.
• Maintain and monitor applicant files, databases, and admission records, tracking required documentation and assisting with the preparation of reports, statistics, and admissions-related communications.
• Support student recruitment, admissions, and onboarding initiatives, including interview coordination, orientation activities, information sessions, and special events.
• Provide administrative support for alumni and student engagement activities, coordinating donor recognition, bursary acknowledgements, event logistics, registrations, communications, and special faculty events.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/office administration program with a minimum of two years of related experience (or equivalent combination of training and experience).
• Excellent communication, organization, and interpersonal skills.
• Attention to detail and ability to multi-task.
• Sound judgement and confidentiality.
• Proficiency in MS Office (Word, Access and Excel).

Assets

• Experience in an educational or health-related/professional institution.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies: 1

Open Date: 10/01/2026

Close Date: 10/15/2026

Open Until Filled: No