Reception Coordinator Temporary Toronto

Scotiabank Global Site; Toronto; On-site; CAD 40,000 - 60,000; Part time

Job summary

A leading financial institution in Toronto seeks an administrative professional to support client relationships and manage office systems. The ideal candidate will possess strong organizational and communication skills, along with a diploma in Business Administration. Experience in a financial services environment is preferred. This role is temporary with responsibilities including reception duties and coordination of regional initiatives.

Qualifications

• Three years experience in an administrative or clerical position, preferably with a financial services company.
• Working knowledge of RRSPs, RRIFs, and mutual funds would be an asset.
• Enjoys a fast-paced environment and is highly professional.

Responsibilities

• Champion a customer-focused culture to deepen client relationships.
• Maintain office systems, including network administration.
• Perform reception duties and manage incoming and outgoing mail.

Skills

Organizational skills

Communication skills

Computer skills

Attention to detail

Ability to work collaboratively

Resourcefulness

Education

Community college diploma in Business Administration or equivalent

Tools

MS Word

MS PowerPoint

Job description

Requisition ID

240976

Overview

Join a purpose driven winning team committed to results in an inclusive and high-performing culture.

Responsibilities

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Maintain office systems including but not limited to network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual.
• Lead management of facilities operations as well as delivery and change management of facilities related changes.
• Liaise with Facilities to support leasehold improvements, lease renewals and planned moves.
• Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments.
• Complete regional reporting requests & data analysis.
• Manage regional administration tasks for GIC Maturity Report / Letter Generation, Cash Report Generation and SOTI.
• Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required.
• Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan.
• Participate in various regional meetings and special projects.
• Liaise with external partners such as medical associations, accounting firms, etc. for regional projects.
• Understand how the Banks risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabanks Values, its Code of Conduct and the Global Sales Principles while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational compliance (AML / ATF / sanctions and conduct risk).

Qualifications

• Community college diploma in Business Administration or equivalent.
• Three years experience in an administrative or clerical position preferably with a financial services company.
• Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset.
• Excellent computer skills including MS Word, MS PowerPoint and good understanding of current corporate applications.
• Strong organizational skills.
• Excellent communication skills.
• Initiative and resourcefulness.
• Ability to work effectively and collaboratively within a team.
• Attention to detail.
• Well‑organized with high energy effective communication skills.
• Enjoys a fast‑paced environment and is highly professional.
• Team player with a desire to consistently create a positive work environment.

Location

Canada : Ontario : Toronto

About Scotiabank

Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers, their families and their communities achieve success through a broad range of advice, products and services including personal and commercial banking, wealth management and private banking, corporate and investment banking and capital markets.

At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site, alternate format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Employment Information

• Employment Type: Temp
• Vacancy: 1