Reception / Administrative Assistant - 12-14 Month Contract

First Onsite - CA; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading administrative services provider in Canada is seeking a Receptionist / Administrative Assistant to provide essential support functions including managing calls, office maintenance, and data entry. The ideal candidate should possess excellent communication skills, organizational abilities, and have 1-2 years of office administration experience. This temporary role offers a chance to thrive in a fast-paced environment.

Qualifications

• 1-2 years' office administration experience.
• Excellent verbal and written communications skills.
• Ability to type at least 50 WPM.
• Strong administration and record keeping skills.
• Basic administrative/accounting math skills.

Responsibilities

• Manage the reception desk: receive, screen, and forward incoming calls.
• Draft documents, manage correspondence, and file documents.
• Process expense reports and mileage reports.
• Update and maintain contact and distribution lists.

Skills

Communication skills

Organizational skills

Customer service skills

Attention to detail

Tools

Word

Excel

Outlook

ClaimTrak

Xactimate

XactAnalysis

Job description

First Onsite is seeking to hire a temporary (up to 14 month) Receptionist / Administrative Assistant to provide all administrative and office support functions to including office maintenance, and inventory management. The successful person will support all facets of branch operations including sales, management, and operation. Are you a get‑it‑done, can‑do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on!

A DAY IN THE LIFE OF AN RECEPTIONIST / ADMINISTRATIVE ASSISTANT

As a Receptionist / Administrative Assistant, you are an organizational expert! Your friendly personality shines by presenting a polished, professional impression of the company. You manage the reception desk: receive, screen and forward incoming calls; and greet visitors with a winning smile. You love keeping people informed by distributing incoming correspondence. Your passion for organizing shines when you maintain the reception area.

You love drafting documents, managing correspondence, and filing documents. You make photocopies, send faxes, produce reports like a superstar. You are responsible for data entry, tracking, and updates. Your exceptional customer service skills provide information to internal and external customers.

On a daily basis, you process expense reports and mileage reports. Your attention to detail is impeccable when you update and maintain contact lists and distribution lists. You enjoy your job as you are never bored and get to work in an exciting fast‑paced office!

QUALIFICATIONS

• 1-2 years' office administration experience
• Excellent verbal and written communications skills
• Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
• Ability to type at least 50 WPM
• Strong administration and record keeping skills
• Basic administrative / accounting math skills

Are you able to effectively prioritize and manage your time in a fast‑paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record keeping abilities? If so, you may be perfect for this office position!

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this position, please fill out our initial 3-minute, mobile‑friendly application. We look forward to meeting you!