Reception / Administrative Assistant

David Aplin Recruiting; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A reputable recruiting agency in Edmonton seeks a Reception and Administrative Assistant. You will manage front desk duties, support office operations, and assist colleagues. Ideal candidates possess technical proficiency in MS Office, have excellent communication skills, and are self-motivated. Previous experience in a small office is a plus. The role is is located in a collaborative work environment and requires legal work entitlement in Canada.

Qualifications

• Previous experience in a small office environment is an asset.
• A quick learner who asks questions and enjoys supporting others.
• Legal entitlement to work in Canada required.

Responsibilities

• Greet and assist visitors, manage phone systems, and maintain front office.
• Prepare financial documents and maintain office supplies.
• Support office upkeep and coordinate team activities.

Skills

Strong technical proficiency with Microsoft Outlook, Excel, and Word

Excellent communication and interpersonal skills

High attention to detail

Self‑motivated

Comfortable learning new systems

Tools

QuickBooks

DocuSign

Docket

TPS

Job description

Are you an organized, tech‑savvy professional who thrives in a supportive and collaborative environment? This Reception and Administrative Assistantopportunity, located in Edmonton’s West End, offers the chance to be part of a small, close‑knit team where your positive attitude, initiative, and attention to detail will truly make an impact.

You’ll play a key role in ensuring the smooth day‑to‑day operations of the office—balancing front desk reception duties with a variety of administrative and clerical responsibilities. The ideal candidate is social, kind, professional, and eager to contribute to a team that values collaboration, efficiency, and strong communication.

What You’ll Do

• Greet and assist visitors, answer and direct incoming calls, and maintain a welcoming front office environment
• Manage phone systems, update voicemail settings, and coordinate changes for new users and holidays
• Prepare and assemble financial statement packages, personal tax returns, and related documents
• File, e‑file, and archive government forms, correspondence, and electronic data
• Draft, format, and finalize client correspondence and reports
• Prepare courier packages and coordinate deliveries to clients and agencies
• Process payments, prepare deposits, and enter data into internal systems (TPS, QuickBooks, etc.)
• Maintain office supplies, postage meters, photocopiers, and printers
• Open and distribute mail, emails, and faxes daily
• Support office upkeep—organizing common spaces, sanitizing between meetings, managing kitchen duties, and ordering groceries
• Assist with internal bookkeeping, including posting invoices, bills, and reconciliations
• Coordinate staff lunches, social events, and other team‑building activities
• Provide general administrative support to partners and team members

What You Bring

• Strong technical proficiency with Microsoft Outlook, Excel, and Word (testing required)
• A quick learner who asks questions, takes initiative, and enjoys supporting others
• Excellent communication and interpersonal skills—you’re approachable, social, and professional
• High attention to detail, particularly in written communication and document handling
• Self‑motivated with the ability to adapt to both busy and quieter office periods
• Comfortable learning and using new systems such as QuickBooks, DocuSign, Docket, or TPS
• Previous experience in a small office environment (such as a law firm, dental office, or professional services setting) is an asset

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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