Real Estate Office Administrative Assistant

WTG Real Estate; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

A real estate services firm in Vancouver seeks a proactive team player to support its Realtors. The ideal candidate will excel in CRM management, client communication, and digital tool usage. Strong organizational skills and a passion for customer service are essential. A competitive salary of $55,000 - $65,000+ is offered, along with a dynamic work environment and opportunities for growth.

Benefits

Competitive wages

Paid vacation

Monday to Friday, 9 am-5 pm

Confidential hiring process

Qualifications

• Ability to finish detailed work quickly.
• Adept at prioritizing and managing various responsibilities.
• Willing to take on dynamic job tasks.
• Constantly seeks to improve client experiences.
• Strong interpersonal skills and written communication are essential.

Responsibilities

• Maintain and update client databases for communication.
• Manage workflows for listings and purchases.
• Serve as a primary point of contact for clients.
• Organize property showings tailored to client preferences.
• Handle inboxes and schedule appointments efficiently.
• Assist in creating marketing materials.
• Manage social media and website content.
• Plan client appreciation events and open houses.

Skills

Interpersonal skills

Written communication

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Outlook

Problem-solving

Organization

Job description

You’re passionate about the fast-paced world of real estate.

Supporting a team of dedicated Realtors as they help clients find their dream homes is exactly where you thrive. Exceptional customer service comes naturally to you, and keeping people and schedules organized is your superpower. You see a calendar not as a list of appointments, but as a world of opportunities waiting to be managed. You’re a proactive problem-solver, a dependable team player, and someone who takes pride in getting things done right.

When it comes to technology, you’re confident and capable. Whether it’s spreadsheets, documents, or digital tools, you’ve got efficient systems and smart templates ready to go. No administrative task is too small, and your positive, can-do attitude makes you a joy to work with. You bring passion, professionalism, and a sense of calm assurance to every interaction.

We’re a team of top-producing, thoughtful real estate professionals looking for the right person to grow with us. You’ll help keep our operations running smoothly and always be on the lookout for ways to make things even better.

While your experience and skill set matter, it’s your personality that will truly make you stand out. We believe in hard work, collaboration, and rewarding those who go above and beyond - And for the right fit, we offer generous compensation and the chance to be part of something great.

If this sounds like a position with your name on it, send us your resume and let’s chat!

Bonus items that motivate and set us apart:

• Confidential hiring process
• Competitive wages
• Paid vacation
• Monday to Friday, 9 am-5 pm

Responsibilities

• CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
• Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
• Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
• Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
• Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
• Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Qualifications

• Shows ability to quickly finish very detailed work
• Able to prioritize and manage a range of responsibilities
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
• Shows great interpersonal skills and excellent written communication
• Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills

Compensation

$55,000 - $65,000+ yearly DOE

WTG Real Estate is a full-service real estate firm. Our office is comprised of a talented group of individuals who are focused on providing clients with solutions to every real estate need.