Real Estate Clerk

Pearsall Marshall LLP; Tecumseh; On-site; CAD 50,000 - 70,000; Full time

Job summary

Pearsall Marshall LLP in Ontario seeks an experienced Legal Administrative professional to support our real estate team in Tecumseh. The role covers residential and commercial transactions from start to finish, drafting documents and coordinating with clients and lenders.

Responsibilities include title searches, due diligence, compliance with Law Society requirements, and managing closing deadlines with Clio or Teraview. Requires 3–5+ years of experience and a post-secondary legal admin diploma.

Qualifications

• 3–5+ years of experience in residential/commercial real estate transactions.
• Post-secondary diploma in Legal Administration or Law Clerk preferred.
• Familiarity with Law Society compliance requirements.
• Proficiency with law-firm software (Clio, Teraview) and MS Excel.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Prepare, review, and manage real estate files from open to close.
• Draft and assemble transfer documents, mortgages, discharges, and closing documents.
• Conduct title and off-title searches and review due diligence.
• Coordinate with clients, lenders, realtors, and opposing counsel.
• Manage closing deadlines and ensure conditions are met.
• Maintain accurate file data in practice management software.
• Attend to post-closing matters including registrations and finalization.
• Provide general administrative support to lawyers and senior clerks.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Leadership for compliance

Education

Post-secondary diploma in Legal Administration or Law Clerk

Tools

Clio

Teraview

Microsoft Excel

Job description

Join Our Team!

Pearsall Marshall LLP is a full-service Ontario law firm providing experienced legal advice in business, employment, property, estate law, and more. With offices in Kingsville, Leamington, Tecumseh, Tilbury, Amherstburg and Windsor, our lawyers are deeply connected to the communities we serve. Clients choose Pearsall Marshall for our commitment to clarity, responsiveness, and results.

Primary Responsibilities

• Prepare, review, and manage residential and/or commercial real estate files from open to close
• Draft and assemble legal documents, including transfer/deed documents, mortgages, discharges, and closing documentation
• Conduct and review title searches, off-title searches, and related due diligence materials
• Coordinate with clients, lenders, realtors, and opposing counsel to facilitate smooth real estate transactions
• Manage key closing deadlines and ensure all conditions are met prior to closing
• Prepare reporting letters, closing agendas, and final closing binders
• Requisition and review payouts, statements of adjustments, and trust accounting entries in accordance with firm procedures
• Enter and maintain accurate file data in legal practice management software (e.g., Clio, Teraview, etc.)
• Assist with trust transactions and ensure compliance with Law Society requirements
• Attend to post-closing matters, including registrations and file finalization
• Provide general administrative and clerical support to lawyers and senior clerks as required
• Maintain organized digital and physical filing systems for all real estate matters

Qualifications

• Education:
  • Post-secondary diploma in Legal Administration, Law Clerk, or a related field is preferred
• Experience:
  • Must have 3-5+ years of experience in residential and commercial purchase and sale transactions and financings
• Familiarity with Law Society compliance requirements is preferred
• Technical Skills:
  • Proficiency in accounting software commonly used in law firms (e.g., Clio, Teraview, etc.)
  • Skills in Microsoft Excel and other Microsoft Office applications
• Core Competencies:
  • High attention to detail and accuracy in data processing
  • Strong organizational and time management skills, with the ability to prioritize and meet deadlines
  • Ability to lead compliance efforts and follow up on discrepancies with tact and firmness
  • Initiative to identify and implement process improvements and efficiencies
  • Ability to train and support staff with a foundational knowledge of accounting

Position Details

• Hours: 37.5 hours per week Monday – Friday 8:30am – 4:30pm or 9am – 5pm
• Location: Onsite at 1222 Lesperance Rd Tecumseh, ON N8N1X5
• Lawyer: Justin Walsh

ONLY ONLINE APPLICATIONS WILL BE REVIEWED. DROP OFF APPLICATIONS WILL NOT BE ACCEPTED.